Travel Desk Executive
4 weeks ago
Your responsibilities will span day-to-day coordination with vendors, managing logistics, handling procurement, and supporting internal teams with administrative and operational tasks.
This role is ideal for someone who enjoys multitasking, thrives in a fast-paced environment, and is detail-oriented in their approach.
Key Responsibilities Vendor Coordination & Project Support Coordinate with local and international vendors for merchandise, event materials, gifting, and printing requirements.
Liaise with suppliers for quotations, deliveries, timelines, and quality checks.
Track status updates, follow up on deliverables, and ensure timely closures on tasks.
Maintain a database of trusted vendors and service providers with updated contact details, pricing, and service records.
Support the team in sourcing new vendors based on project needs, ensuring competitive pricing and quality benchmarks.
Procurement & Inventory Management Manage procurement of merchandise and supplies for events and projects.
Maintain stock levels and track inventory across storage locations.
Ensure safe handling, packaging, and dispatching of items for internal and external events.
Conduct regular audits of inventory to identify discrepancies and initiate timely replenishment.
Administrative & Operational Support Support scheduling, meeting bookings, and coordination for ongoing projects.
Maintain project documentation including spreadsheets, receipts, order details, and tracking files on shared drives (e.g., Dropbox, Google Drive).
Assist with travel and accommodation bookings for team members attending events or conferences.
Payments & Finance Coordination Make online purchases using corporate credit cards and ensure proper tracking of all transactions.
Coordinate with the finance team for payment reconciliations and documentation.
Process invoices, follow up with vendors for billing, and maintain accurate records for financial reporting.
What are we looking for?2–3 years of experience in operations, admin, or event coordination roles.
Strong organizational and multitasking abilities; able to handle multiple streams of work simultaneously.
Good communication and interpersonal skills – both verbal and written.
Comfortable using tools like Microsoft Excel, Google Sheets, Google Drive, etc.
Detail-oriented, with a proactive approach to managing timelines and deliverables.
Experience in vendor coordination or working in a fast-paced, execution-heavy team is a plus.
You will thrive in this role if you: Are a reliable team player who takes ownership of tasks and sees them through.
Enjoy working behind the scenes to make things run smoothly.
Can adapt quickly to shifting priorities and last-minute requirements.
Are resourceful in solving problems and finding efficient ways to get things done.
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