Executive Assistant Application

Position Title: Executive Assistant to the DirectorsReports To: School DirectorsLocation: - Salunkhe Vihar & Viman NagarSalary: 30k - 35k MonthlyAbout The Rosary School (TRS)The Rosary School (TRS) proudly operates two thriving campuses that have established themselves as centres of academic excellence, creativity, and holistic development.With a rich legacy and a bold, forward-looking vision, we are rapidly evolving into larger, more dynamic institutions that offer world-class standard learning experiences.As we continue to grow, we seek talented professionals to join us in shaping the next chapter of our journey.Position Summary:The Executive Assistant will provide comprehensive administrative, organisational, and communication support to the School Directors, enabling smooth daily operations and allowing the Directors to focus on strategic leadership.
This role requires discretion, initiative, excellent communication skills, and the ability to manage multiple priorities in a fast-paced & evolving educational environment.Key Responsibilities:1. Administrative & Scheduling Support-Manage the Director's calendar, schedule meetings, appointments.-Anticipate scheduling needs, prepare daily agendas, and ensure punctuality for all engagements.-Maintain a systematic follow-up mechanism for pending tasks and commitments.2. Communication Management-Serve as the first point of contact between the Director and internal/external invested parties (team, parents, students, vendors, regulatory bodies).-Draft, proofread, and send professional correspondence, memos, circulars, and official announcements.-Handle confidential and sensitive information with the utmost discretion.3. Meeting & Event Coordination-Organise and prepare materials for internal meetings, school events, and external engagements.-Record minutes of meetings, track action items, and ensure timely follow-up.-Liaise with event teams to ensure Director's role and speaking points are well-prepared for assemblies, ceremonies, and public functions.4. Documentation & Record-Keeping-Maintain organised records, reports, and databases for easy retrieval.-Prepare briefing notes, presentations, and reports for the Director's review.-Ensure compliance with school policies and relevant regulatory requirements.5. Project & Task Management-Support the Director in executing special projects (academic, cultural, operational).-Monitor project timelines, deliverables, and budgets where applicable.-Coordinate between departments to ensure alignment with the Director's directives.6.
Engagement-Assist in building and maintaining positive relationships with teams, parents, vendors, and educational bodies.-Coordinate visits and hospitality for guests, dignitaries, and inspection teams.Required Qualifications & Skills:-Bachelor's degree (preferably in Education, Administration, Business Management, or related field).-Prior experience as an Executive Assistant, preferably in an educational institution or corporate leadership setting.-Exceptional organisational, multitasking, and time-management skills.-Strong written and verbal communication abilities in English (and local language if applicable).-Proficiency in MS Office Suite, Google Workspace, and digital communication tools.-High level of integrity, discretion, and professionalism.Preferred Attributes:-Familiarity with school operations, academic calendars, and event planning.-Ability to work independently and proactively problem-solve.-Calm under pressure, with a positive and solution-oriented attitude.-Comfortable interacting with a diverse community of students, parents, staff, and external partners.Work Schedule & Expectations:Full-time role with flexibility to adjust hours during peak school events or special occasions.Presence required at key school events, open days, exhibitions, and official ceremonies.Off-line work hour flexibility can be an option.To Apply:Send your CV and cover letter to thedirectors@therosaryschool.com with the subject line

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