Executive Assistant To Chief Executive Officer

Executive / Personal Assistant Location: Gurgaon / Manesar (On-site) About the Role We are hiring an Executive / Personal Assistant for the Strategy & Planning Office. The role requires someone who is organised, detail-oriented, and thrives in fast-moving environments. You will work closely with a Member of the Board across multiple businesses to ensure that schedules, communication, travel, meetings, and execution run seamlessly. This role — ideal for someone who brings professionalism, composure, and a strong service mindset while enabling leadership efficiency across both professional and personal priorities. What You Will Enable - Smooth management of professional, operational, administrative, and personal priorities - Clear coordination across meetings, stakeholders, schedules, and follow-ups - Strong preparation for reviews, discussions, travel, and daily readiness - Timely tracking of action items and deliverables with complete situational awareness - Efficient systems, trackers, workflows, and relationship management - A well-managed environment that allows leadership to maximise productivity and bandwidth Your Qualities - Demonstrates a polished, professional presence suitable for senior leadership interaction - Strong verbal and written communication with clarity, fluency, and confidence - Naturally courteous, grounded, and respectful in all interactions - High sense of ownership, discipline, and dependable follow-through - Comfortable taking direction with precision and maintaining structure across tasks - Strong sense of presentation, organisation, and personal conduct - Ability to work closely with leadership with humility, discretion, and emotional intelligence - Learns quickly, adapts quickly, and supports leadership with a service-oriented mindset - Represents the office with maturity, refinement, and a calm problem-solving approach Experience Required 3–6 years as EA / Coordinator to CXO, Founder, or Board-level executive Compensation: ₹8–12 LPA Job Type: Full-time, On-site Key Responsibilities 1. Calendar, Meetings & Coordination (25%) - Manage and prioritise the calendar across professional and personal commitments - Ensure meeting readiness with briefs, notes, and key talking points - Coordinate internal and external meetings with structured follow-ups - Track deliverables and create visibility of progress - Assist in leadership reviews, personal appointments, and strategic events - Maintain situational awareness to ensure nothing slips through the gaps 2. Communication & Stakeholder Management (25%) - Act as the primary coordination point for internal and external stakeholders - Draft and review leadership communication and email correspondence - Maintain a structured database of contacts and key relationships - Coordinate discussions with partners, advisors, consultants, and personal networks - Represent the leadership office with professional communication standards - Build and maintain soft relationships required for smoother travel, visits, and meetings 3. Travel, Logistics & Personal Coordination (20%) - Plan domestic/international travel, accommodation, and documentation - Prepare itineraries and manage real-time schedule changes - Coordinate logistics for board meetings, conferences, and personal events - Build relationships with travel partners (hotels, drivers, support staff) for smooth movement - Manage personal arrangements that support leadership’s daily efficiency - Track budgets, reimbursements, and travel-related spending 4. Execution, Operational Follow-ups & Personal Support (20%) - Track progress on projects, instructions, and daily priorities - Build dashboards, trackers, and summaries for rapid decision-making - Coordinate documents, approvals, and workflows across teams - Provide day-to-day personal management support to maximise bandwidth - Assist in tasks requiring on-ground presence, coordination, or follow-through - Enable seamless execution across both work and personal fronts 5. Administration, Organisation & Personal Systems (10%) - Maintain structured files, contact lists, and digital records - Manage renewals, payments, subscriptions, and correspondence - Support administrative and personal organisational processes - Ensure confidentiality across all activities - Build systems that keep leadership organised, prepared, and informed