Head - Contracts and Procurement

1 day ago

New Delhi, India TARC India Full time
Job Description – Contracts and Procurement
• Develop and implement sourcing strategy in line with organizational goal
• Research, compare, evaluate and negotiate potential offers from vendors,
contract terms and pricing
• Lead the cross functional development and implementation of enterprise
procurement solutions
• Responsible for budget development, expense control and/or revenue
generation for the department
• Track orders and ensure timely delivery engaging with logistics service
providers
• Processes –Identify opportunities for improvement to reduce purchase order
and contract cycle time using data driven approach
• Trusted Advisor –Provide direction and guidance to internal stakeholders
answering related questions or issues, while demonstrating a positive attitude
• Review quality, maintain and update records of purchased products, delivery
information and invoices
• Attend trade shows and exhibitions to stay up-to-date with industry needs
• Implement sourcing strategy in line with organizational goal
• Research, compare and evaluate potential offers from vendors, contract terms
and pricing
• Assist inbudget development, expense control and/or revenue generation for
the department
• Track orders and ensure timely delivery engaging with logistics service
providers
• Trusted Advisor –Provide direction and guidance to internal stakeholders
answering related questions or issues, while demonstrating a positive attitude
• Review quality, maintain and update records of purchased products, delivery
information and invoices
• Manage end-to-end activity of the store
• To maintain material inwards register, material release register, inventory stock
register
• Timely communication of inventory status to the planning and execution team
to ensure proper availability of materials
• Prepare regular consumables consumption rate to plan how long the stock will
last before next purchase
• Ensure proper demarcation of areas for stocking different types of products
like inflammable, fragile, chemicals etc
• Ensure proper flow of materials in and out of the store
• Avoid dampness and maintain proper instructions for storage as per the
product manufacturer instructions
• Manage end-to-end contracting activity from drafting of the NIT/Bid Document
till completion of the contract
• Manage team of tendering executives and quantity surveyors for timely
delivery of contract documents for tendering
• Detailed study of drawings and preparation of tentative budget for the
execution in coordination with the planning team
• Assist the execution committee in finalising the contractor, and attend
meetings whenever required
• Describe the contract and tender guidelines to the qualified contractors and
conduct discussions to enable smooth process of tendering
• Coordinating with the consultants to clarify on the drawings shared / missing
drawings / additional drawing requirements to enable smooth process and
completion of BOQ on time
• Monitoring of contractors while work in progress to check for contract
adherence and reporting to the management if any deviation observed from
the contract
• Preparation of detailed BOQ and BOM
• Provide timely inputs regarding quantity and cost for prestart and cost
estimation
• Reconciliation of material and labour during and on completion of the project
• Capturing of expenses and receipt in the system to provide inputs to planning
/finance department for MIS Reports
• Study of drawings / technical specifications
• Compiling executed quantities as per contract terms
• Carrying out daily inspection of measurements
• Identification of deviated item, extra item and giving feedback to project
manager
• Attending Client / PMC meetings as and when required
• Manage end-to-end tendering / bid process
• Preparation of detailed Bid / Tender document with complete details including
specifications, eligibility criteria, terms and conditions etc for sharing to
vendors / contractors
• Preparation of Pre-Qualification criteria for each activity after discussion with
planning, construction and finance department
• Responsible for ensuring tenders are submitted consistently ahead of
deadlines set by the reporting manger / management
• Provide relevant information / clarifications to contractor during the entire
process of tendering
• Make broad technical and commercial summary of requirements and submit to
relevant departments
• Attend pre-tender, Pre-Bid, Technical and Commercial Price Bid opening
meetings
• Preparation of technical and commercial tender analysis report to the
Management
• Document control and maintaining log of document movements
• To share documents with relevant stakeholders as and when
required
• Contractual communications (Time Extension, Contractual Claim
preparations, Vendor Contractual Letters, etc.)

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