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Executive Assistant

2 months ago

Shahpur, India Cleantech Industry Resources Full time
Title: Executive Assistant to PresidentLocation: Ahmedabad, GujaratQualifications and Experience:A good university degree.Minimum of 3 years relevant experience in a well-structured organization.Excellent written, verbal, and non-verbal communication skills.Proficiency with applications such as MS Office and Google SuiteHigh understanding of dignity and diversity in the workplaceA good deal of common sense, etiquette, and an ability to think on one’s feet.Excellent typing skills, speed, and accuracy is essential.Excellent organizational skillsProven ability to work under pressure and to tight deadlines.Ability to multi-task efficiently.Strong attention for detail.Flexible approach with ability to work unsupervisedRole RequirementsComplete a broad variety of administrative tasks for the President including managing an extremely active calendar of appointments. Plan, coordinate and ensures the Managing Director’s schedule is followed and respected;

acts in a “gatekeeper” capacity, creating win-win situations for direct access to President’s time and office.Composing and preparing correspondence;

monitors and responds to emails;

research required information or background on organizations and individuals.Sets up meeting files, scheduling, and calendaring meetings, sets meeting agendas, setting location, time, and appropriate duration, identifying, inviting, and confirming participants, facilitate arrangements where required.Prepare travel arrangements, expense reports, and all items needed to ensure the President’s successful focus on external relations and organizational growth.Research, prioritize, and follow up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Consult with the President in determining appropriate course of action, referral, or response.Provide a bridge for clear communication and maintain credibility, trust, and support between the office of the President and staff.Work closely and effectively with the President to keep him well informed of upcoming commitments and responsibilities and follows up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the internal and external environments and keep the President updated.Draft acknowledgement and thank you letters, personal correspondence, and other tasks that facilitate the President’s ability to effectively lead the organization. Prioritize conflicting needs;

handle all matter expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.Manage the President’s office ensuring the proper documentation and record keeping on behalf of the President.Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.Occasionally travelling with Managing Director to take notes or dictation at meetings or to provide general assistance during business trips.Ensure the Managing Director is fully briefed on, or prepared for engagements he is involved in.The job holder may be required to perform other ad-hoc tasks that may be deemed necessary.Equal Opportunity Employer At Cleantech Industry Resources, we embrace diversity and uphold a strong dedication to establishing an all-encompassing atmosphere for both our staff and associates. Our choices in employment are free from any bias related to race, creed, nationality, ethnicity, gender, sexual orientation, gender identity, gender expression, age, physical limitations, veteran status, or any other legally safeguarded attributes.Being an integral part of Cleantech Industry Resources means you can expect to be immersed in a realm of professional possibilities within a culture that nurtures teamwork, adaptability, and the embracing of all. About Cleantech Industry Resources: Cleantech Industry Resources accelerates United States solar, battery storage and EV projects by providing turnkey development as a service including 100% internal systems engineering. The company deploys a leading team that spun out of the largest solar power producer in the world. This team operates within a sophisticated suite of software to support projects from land origination, through to commercial operation.