Executive Assistant

3 weeks ago

Gurugram, India Ideolon Full time

JD - Executive Assistant

Company: AcuityTech
Location: Udyog Vihar Phase 4, Gurugram, Haryana
Work Type: Full-Time | Permanent | In-Office

Position Overview

We are seeking a proactive, detail-oriented Executive Assistant to provide high-level administrative support to our senior leadership. You will serve as a trusted partnermanaging schedules, communications, and projects while ensuring confidentiality and operational efficiency.

Key Responsibilities

  • Calendar & Meeting Management
    Handle executive calendars, organize meetings, set agendas, take minutes, and ensure timely follow-ups.
  • Communication & Gatekeeping
    Serve as the primary contact—screen emails and calls, draft correspondence, and prioritize information flow to protect the executive's time and focus.
  • Travel & Logistics Coordination
    Manage both domestic and international travel planning—booking flights, accommodations, and organizing detailed itineraries.
  • Document & Presentation Preparation
    Draft, format, and manage reports, presentations, memos, and internal/external communications.
  • Stakeholder Liaison & Relationship Management
    Interface with internal teams, clients, and external partners—representing the executive with professionalism.
  • Project & Event Support
    Assist in planning and executing projects and events, handling logistics, vendor coordination, and follow-up tasks.
  • Expense & Office Administration
    Maintain filing systems, manage office supplies, process expenses, and support budget oversight when required.
  • Research & Decision Support
    Conduct research, compile briefs, and prepare data summaries to support leadership decision-making.
  • Confidentiality & Discretion
    Maintain the highest level of discretion in handling sensitive information and communications.

Required Skills & Qualifications

  • Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior-level executives.
  • Exceptional organizational and time-management skills with the ability to multitask and meet tight deadlines.
  • Strong written and verbal communication abilities.
  • Proficiency in productivity software (e.g., Microsoft Office, Google Docs).
  • Discretion, professionalism, and a proactive, anticipatory approach to support.
  • Demonstrated ability to manage confidential and sensitive information with integrity.

Why This Role Stands Out

An Executive Assistant is far more than an administrator—they are a strategic pillar supporting seamless operations and executive effectiveness. This high-impact role demands autonomy, trustworthiness, and the ability to anticipate needs. You'll elevate leadership performance and make a significant contribution to organizational success.

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