Virtual Executive Assistant

3 weeks ago


india PeoplePartners Inc Full time
Job Description

This is a remote position.

Shift: 8PM - 5PM MNL 
Work Location: Permanent Work-from-Home

Job Overview
We are looking for an organized and detail-oriented Executive Assistant to join our team. The ideal candidate will have experience in both administrative support and bookkeeping, with a strong ability to manage multiple tasks and maintain a high level of accuracy.
Job Description
  • Manage the calendars of company personnel, scheduling meetings, calls, and other appointments.
  • Oversee email correspondence, including sorting, prioritizing, and responding to emails as needed.
  • Maintain and update company workflow management tools, such as Asana.
  • Coordinate and attend regular meetings with company personnel to ensure smooth communication and workflow.
  • Manage QuickBooks bank feeds, ensuring accurate and timely updates.
  • Code vendor invoices and prepare them for payment processing.
  • Process vendor bill payments using QuickBooks Online (QBO) and other online bill pay platforms.
  • Reconcile bank and credit card accounts to ensure accurate financial records.
  • Prepare basic financial reports, such as profit and loss statements and balance sheets, as required.

Requirements
  • 3-5 years of experience with QuickBooks Online modules, including bank reconciliations, bank feeds, categorization, bill pay, coding vendor invoices, and generating financial reports.


  • Proficiency in Microsoft Excel and Google Sheets with the ability to manipulate data, format financial reports, and use moderate formulas like SUMIF and VLOOKUP.


  • Experience with Asana or similar workflow management tools, including creating tasks, assigning due dates, setting up recurring tasks, and archiving completed tasks.


  • Comfortable with Zoom for virtual meetings, screen sharing, and other collaborative features.


  • Familiarity with Microsoft Word, SharePoint, Excel, Google Drive, and other office productivity tools.


  • Proficiency in business-level English for clear and effective communication with internal team members, external clients, and vendors.



Benefits Join our team for an exhilarating adventure with these amazing perks:
  • Permanent Work-from-home setup
  • Company-provided equipment
  • Secondary WiFi Modem
  • 100% conversion of UNUSED leave credits
  • HMO on Day 1
  • Grab Voucher every month
  • Birthday Gift
  • Loyalty Gift
  • Christmas Gift
  • Work-Life Balance
  • Active employee engagements physically such as Christmas Party & Team Building, and virtual events such as townhall with prizes.

Requirements
Organize and Manage Time: Handle multiple tasks efficiently, prioritizing as needed. Clear Communication: Talk with clients, team members, and stakeholders via email, phone, or video calls. Attention to Detail: Make sure everything's accurate, from data entry to proofreading. Tech Savvy: Comfortable using various software, project management tools, and communication platforms. Problem-Solving: Think on your feet to troubleshoot issues and resolve conflicts. Customer Service: Provide top-notch service to clients and customers. Adaptability: Roll with changes and different tasks with ease. Confidentiality: Keep sensitive info safe and be trustworthy. Initiative: Take the lead in suggesting improvements and finding solutions. Remote Work Etiquette: Be professional in virtual communication and stay focused.
  • Executive Assistant

    3 weeks ago


    india Unlock HBA Full time

    Job Description This is a remote position. Virtual Rockstar is looking for a Virtual Executive Assistant for our client’s coaching and consulting business dedicated to empowering women entrepreneurs to start and grow their own businesses. Responsibilities: Upload and manage digital content to client’s website using Kajabi platform Coordinate with...

  • Virtual Assistant

    3 days ago


    india TLOR Living Full time

    Company Description TLOR Living is a pioneering Design-Build brand that aims to deliver the best design, exceptional quality, and world-class services. Our mission is to help as many people as possible through innovative products and services, ensuring great customer experience and service. Role Description This is a full-time remote role for a Virtual...

  • Virtual Assistant

    1 month ago


    india PSC Biotech Full time

    Job Description This is a remote position. POSITION SUMMARY :We seek a highly organised and proactive Virtual Assistant to join our team. As a Virtual Assistant, you will provide administrative support to the Managing Director and ensure the organisation's efficient operation. In this role, you will communicate and collaborate with various team members, to...

  • Virtual Assistant

    1 week ago


    india Kp Singh Music Full time

    We are a 8 years old firm based out of Ludhiana, Punjab dealing with Music Production and Music Entrepreneurship specializing in the Punjabi Music Industry. Role Description This is a full-time remote role for a Virtual Assistant. As a Virtual Assistant, you will be responsible for providing administrative support to the team. Your day-to-day tasks may...

  • Virtual Assistant

    2 months ago


    India Dreamwave AI Full time

    Note: Please visit and describe what you find interesting about working on our product in your message to us. Company Description Dreamwave AI is an AI research lab that specializes in augmenting human creativity with next-gen creative tools powered by AI. We strive to push the boundaries of technology and innovation to deliver cutting-edge solutions...

  • Virtual Assistant

    2 months ago


    India Dreamwave AI Full time

    Note: Please visit www.dreamwave.ai/ai-headshots and describe what you find interesting about working on our product in your message to us.Company DescriptionDreamwave AI is an AI research lab that specializes in augmenting human creativity with next-gen creative tools powered by AI. We strive to push the boundaries of technology and innovation to deliver...

  • Virtual Assistant

    2 weeks ago


    india KVRS Healthcare & Investment Advisory Services Pvt. Ltd. Full time

    Company Description KVRS Healthcare & Investment Advisory Services Pvt. Ltd. was founded 20 years ago as a lower cost solution for the challenges faced by healthcare organizations in the US. We specialize in providing healthcare back-office support services for healthcare providers in the USA. Our services help healthcare facilities manage their medical...

  • Virtual Assistant

    4 weeks ago


    India Mac Reed and Associates, Inc. Full time

    Company DescriptionMac Reed and Associates is a small accounting and tax firm located in Houston, Texas (USA). Our firm primarily works with US based small businesses in the area of bookkeeping, payroll, and US and state tax related items.Role DescriptionThis is a contract remote role for a Virtual Assistant at Mac Reed and Associates, Inc. As a Virtual...

  • Virtual Assistant

    4 weeks ago


    india Mac Reed and Associates, Inc. Full time

    Company Description Mac Reed and Associates is a small accounting and tax firm located in Houston, Texas (USA). Our firm primarily works with US based small businesses in the area of bookkeeping, payroll, and US and state tax related items. Role Description This is a contract remote role for a Virtual Assistant at Mac Reed and Associates, Inc. As a...

  • Virtual Assistant

    6 days ago


    India Marketing M8 Full time

    R Marketing M8Virtual Assistant/HR Admin InternDo you thrive in a fast-paced environment and enjoy supporting a dynamic team? Are you organized, detail-oriented, and possess excellent communication skills? If so, this unpaid internship at R Marketing M8, a leading marketing agency, might be the perfect opportunity for you!About the Role:We are seeking a...

  • Virtual Assistant

    6 days ago


    india Marketing M8 Full time

    R Marketing M8 Virtual Assistant/HR Admin Intern Do you thrive in a fast-paced environment and enjoy supporting a dynamic team? Are you organized, detail-oriented, and possess excellent communication skills? If so, this unpaid internship at R Marketing M8, a leading marketing agency, might be the perfect opportunity for you! About the Role: We are seeking...

  • Virtual Assistant

    2 months ago


    India American HealthCare Academy Full time

    Company Description American HealthCare Academy offers nationally recognized and accredited online and blended CPR, First Aid, BLS, PALS, ACLS, and HIPAA Certification Training to healthcare professionals and lay-responders. Our courses follow the American Heart Association and 2020 ECC Guidelines, and have a high acceptance rate of 98%. We prioritize...

  • Virtual Assistant

    2 months ago


    India American HealthCare Academy Full time

    Company Description American HealthCare Academy offers nationally recognized and accredited online and blended CPR, First Aid, BLS, PALS, ACLS, and HIPAA Certification Training to healthcare professionals and lay-responders. Our courses follow the American Heart Association and 2020 ECC Guidelines, and have a high acceptance rate of 98%. We prioritize...

  • Virtual Assistant

    4 weeks ago


    india Simple Businesses Full time

    Job Description This is a remote position. • Answer emails and phone calls from customers. • Make travel arrangements. • Schedule appointments. • Make cold calls to generate leads from a provided spreadsheet. • Create content to post on the company’s social media channels. • Conduct online research to find address and contact details...

  • Virtual Assistant

    4 weeks ago


    india SENCE Recruit Full time

    Job Description Job overview: We are looking for proactive and organized a virtual assistant to provide administrative support to our client. The successful candidate will be responsible for handling a variety of tasks, including managing schedules, coordinating meetings, social media management, handling correspondence, and performing general office...

  • Graphic Designer

    7 days ago


    India The GVAS - Global Virtual Assistant Solution Full time

    Role: Graphic DesignerJob Type: Full TimeLocation: RemoteSalary: 20KCompany DescriptionThe GVAS - Global Virtual Assistant Solution is an outsourcing company dedicated to fulfilling clients' immediate recruitment needs in a rapidly changing market. Our goal is to provide services that address capacity issues, improve service quality, and enhance...

  • Graphic Designer

    7 days ago


    india The GVAS - Global Virtual Assistant Solution Full time

    Role: Graphic Designer Job Type: Full Time Location: Remote Salary: 20K Company Description The GVAS - Global Virtual Assistant Solution is an outsourcing company dedicated to fulfilling clients' immediate recruitment needs in a rapidly changing market. Our goal is to provide services that address capacity issues, improve service quality, and enhance...

  • Virtual Assistant

    2 weeks ago


    india Analytix Business Solutions (India) Pvt. Ltd. Full time

    Primary Responsibilities: Email Management: Screening and prioritizing email Calendar Management: Schedule appointments and reminders Prepare materials for Business presentations Researching and writing memos Managing social media pages, posts Organize and maintain e-files Prepare and Manage reports Data curation and maintenance Handling personal social...

  • Virtual Assistant

    2 weeks ago


    india Staff Domain Inc. Full time

    Job Description Job Summary:We are seeking a detail-oriented Virtual Assistant with a knack for precision and a passion for marketing. You will play a critical role in supporting our marketing strategies by maintaining our databases, managing schedules, and enhancing our B2B prospecting efforts. This position requires someone who can operate with a high...


  • india Sky Land and Ocean travel Full time

    Job Description This is a remote position. Unlock Your Potential as a Virtual Travel Scheduling Assistant: A Virtual Business Opportunity for Travel Enthusiasts If your heart beats for travel, and you find joy in assisting others in creating unforgettable journeys, then the Travel and Marketing Manager opportunity is your passport to a fulfilling and...