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Secretary to the Founder

4 weeks ago

Mumbai, India The Whole Truth Foods Full time

Job Title: Secretary to the Founder

Location:

Mumbai (In-office role)

Function:

Office of the Founder

Experience:

4+ years in an EA or Executive Secretary role

Preferred Background:

American Express or equivalent global professional environments

Reports To:

Shashank Mehta (Founder & CEO)

About the Role:

At The Whole Truth, we believe in showing up fully - not just in what we put on the front of the pack, but in how we operate behind the scenes. And the person who embodies this most? Our Founder, Shashank.

He juggles a hundred things a day - from product tastings to investor calls, from brand brainstorms to deep work. And to help him stay ahead, on-time, and in-flow, we're looking for a
world-class Executive Assistant

  • someone who doesn't just manage a calendar, but who protects his time, energy, and attention like it's their own.

If you've thrived in high-intensity, precision-demanding environments and know how to bring calm, order, and grace to a founder's chaos—read on.

What You'll Do:

Executive Support:

Be the right hand to Shashank - managing his calendar, meetings, travel, and to-dos with zero drops.

Anticipate his needs before he articulates them. Prepare in advance, buffer intelligently, and follow up like clockwork.

Prioritize ruthlessly: what needs his attention, what can wait, what can be delegated, what needs shielding.

Information & Communication Management:

Draft, review, and filter internal and external communications (emails, notes, memos, presentations).

Maintain confidentiality and judgment at all times. You'll handle sensitive information and be into core business discussion.

Workflow & Process Ops:

Create and manage systems for task tracking, internal priorities, meetings, and documentation.

Work closely with teams across functions—People, Finance, Marketing, Product—to ensure Shashank is looped in where needed, and never where not.

Calendar & Meeting Intelligence:

Not just book meetings—make them worth his time. Ensure he's briefed, contexted, and debriefed for every discussion.

What We're Looking For:

4 – 6 years of experience supporting senior leadership (CXOs, Founders, VPs) in fast-paced setups.

Preferred: Alumni of American Express or similarly high-trust, high-rigor global companies. Or front desk at TAJ/ Oberoi/ Airlines

Exceptional written and verbal communication skills. You represent the office of the founder - clarity and composure are non-negotiable.

High EQ, discretion, and emotional intelligence. You know when to step in, and when to step back.

Obsessive attention to detail. A half-saved calendar invite or wrong flight booking is your nightmare.

Why This Role is Special:

Because at TWT, the founder isn't hidden in a corner office - he's at the heart of the product, the culture, and the movement. And this role? It's your ticket to shaping what that heart beats for, every day.

You'll work side-by-side with someone who's honest, deeply thoughtful, and hell-bent on building a company that's as real on the inside as it looks on the outside. If you love structure, speed, discretion- and are up for the challenge of keeping up with a Shashank's brain - this might be the role of your life.