Executive Administrative Assistant

3 weeks ago

Faridabad, India ReNew Full time

Location: Gurugram, Head OfficeExperience: 5+ YearsKey Responsibilities :1. Calendar, Travel & Expense ManagementManage and coordinate complex calendars across time zonesPlan and organize domestic and international travel, including itinerary planning, bookings, visa processing, and logisticsHandle expense claims, reimbursement submissions, and budget trackingEnsure accurate and timely record-keeping for audit purposes2. Meeting & Event CoordinationSchedule and coordinate internal and external meetings, including logistics and venue arrangementsPrepare agendas, take detailed meeting notes (MOMs), and maintain recordings of virtual meetingsFollow up on action items from meetings to ensure timely completionSupport the organization of team events, workshops, offsites, and corporate gifting3. Communication & DocumentationPrepare and edit team presentations, decks, event materials, press releases, and manualsMaintain a comprehensive contact database for managers and external stakeholdersManage internal communications and assist with executive correspondence4. Vendor & Procurement SupportCoordinate vendor onboarding and documentationCreate and manage Purchase Orders (POs)Follow up on vendor payments and maintain related recordsMaintain organized documentation for bills, invoices, and procurement activitiesQualifications & Skills:Minimum of 5 years of experience in executive assistance, administration, or operations rolesProficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Teams, etc.)Strong organizational skills with keen attention to detailExcellent written and verbal communication skillsAbility to manage multiple priorities and work independently in a fast-paced environmentPreferred Attributes:Prior experience supporting senior leadership or cross-functional teamsExposure to procurement systems and vendor management processesDiscretion in handling confidential informationHigh degree of professionalism and interpersonal skills

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