Project Coordinator

4 weeks ago

Navi Mumbai, India ProstarM info system ltd Full time

Key Responsibilities:

1. PO Entry and Verification

  • Enter Purchase Order (PO) details into the system (Excel/CRM).
  • Verify PO details against quotation, RFP, and agreed compliance.
  • Validate vendor & buyer information, commercial terms (GST, payment), consignee details, product specifications, and quantities.

2. Agreement and Bank Guarantee (BG)

  • Coordinate with customers for BG and Security Deposit agreements when required.
  • Work with internal teams to prepare BG and agreement formats.
  • Submit agreements to customers for approval.

3. Technical and Material Validation

  • Validate BOQ with senior staff as per technical specifications.
  • Check material availability at branches.
  • Coordinate with procurement if materials are not available.

4. Document Preparation and Approval

  • Coordinate with technical teams for preparation of documents (GAD, SLD, GTA, datasheets).
  • Submit documents to customers for approval.

5. Pre-Dispatch Inspection (PDI)

  • Issue letters and coordinate with factories and inspection agencies for PDI.
  • Ensure inspections are completed before dispatch.
  • Submit inspection reports to customers for approval.

6. Material Dispatch

  • Coordinate dispatch post-inspection with required documents: Invoice, E-waybill, Delivery challan, Warranty certificate.
  • Track material during transit and follow up on delivery.

7. Delivery and Site Preparation

  • Ensure unloading at site with required manpower/machinery.
  • Coordinate with customers for site readiness and required approvals.

8. Installation

  • Verify site readiness with the customer before installation.
  • Provide technical drawings if required.
  • Coordinate with branch engineers for timely installation.

9. Invoice Submission and Payment Follow-Up

  • Submit final invoices with all required supporting documents (drawings, PDI, installation reports, warranty).
  • Follow up with customers for payment realization.

10. Completion Certificate

  • Issue completion certificate post payment receipt and installation confirmation.

11. Documentation and Record Management

  • Ensure proper storage of all project-related documents for future reference.
  • Maintain records of agreements, BGs, invoices, inspection reports, challans, and project correspondence.

Key Skills Required:

  • Strong coordination and communication skills (written & verbal).
  • Knowledge of project documentation, invoicing, and compliance processes.
  • Proficiency in MS Office (Excel, Word, PowerPoint) and CRM tools.
  • Ability to handle multiple stakeholders (internal & external).
  • Problem-solving, follow-up, and deadline-oriented approach.

Qualifications:

  • Graduate.
  • Min 2 years of experience in Project Coordination / Order Execution / Operations (preferably in UPS, Power, or Engineering industry).

Interested candidate can share resume on -

Job Types: Full-time, Permanent

Pay: ₹20, ₹30,000.00 per month

Benefits:

  • Health insurance
  • Paid sick time
  • Provident Fund

Work Location: In person

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