Operations and admin asst manager

2 days ago

Kerala, India Vanik Veho Pvt Ltd Full time

Reports to: Head of Sales & Head of Operations.  Experience: 4 years Hours: Full Time; As an Operations and Admin Executive specializing in the trading of hospitality packing and disposal materials, you will play a key role in ensuring efficient daily operations and streamlined administrative processes. You will work closely with the sales and supply chain teams to optimize workflow, maintain accurate inventory, and ensure timely order fulfillment from a warehouse and store perspective. Additionally, your role involves managing office administration, coordinating with vendors, and supporting the planning and execution of various company initiatives. Take ownership of warehouse management, including liaising with relevant stakeholders. Maintain accurate records for inventory, procurement, and sales orders, ensuring data integrity. Build and manage vendor relationships, negotiating pricing to support cost-effective operations. Assist in conducting quality audits of procured products in collaboration with the quality control team. Perform administrative tasks such as office management, document filing, and correspondence handling. Support finance by managing daily transactions and data entries in accounting systems. Organize and assist with company initiatives, including training sessions and team-building activities. Ensure compliance of all operational processes with company policies, procedures, and industry standards. Generate and present regular operational reports to senior management for informed decision-making. Coordinate with quality control teams to maintain consistent product standards. Schedule and facilitate biweekly operations meetings and monthly/quarterly review meetings with manufacturers. Collaborate with the sales team to align operational objectives with customer needs and business goals. Work with sales and logistics teams to ensure timely delivery of consignments. Support management with ad hoc tasks and special projects as needed. Education and Experience: ~ Bachelor’s degree in business administration, operations management, or a related field. ~ Strong understanding of F&B operations, cost control, and inventory management. ~1 to 4 years of experience in a similar role, preferably in the hospitality or packaging industry. ~ Knowledge of warehouse management and operational processes. Proficiency with financial software and hotel property management systems. Adaptable and experienced in inventory management and warehousing. Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Ability to stand, walk, and move around office and storage areas for extended periods. Able to lift and carry moderate weights, such as inventory items. Primarily office-based with occasional visits to storage or F&B locations. Frequent interaction with F&B, finance, external logistics and other departments to ensure cohesive operations. Availability to work during Saturday. Flexibility to travel to other locations for operational audits Language - Fluency in English, Hindi and Tamil are preferred. —---------------------------------------------------------------------------------*

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