Admin/Store Executive

4 weeks ago

Greater Noida, India Galgotias Full time

Key Responsibilities

  • Administrative Support:

  • Manage office supplies and procurement processes, including tracking inventory and coordinating with vendors.

  • Maintain and organize filing systems, databases, and administrative records to ensure accuracy.
  • Handle incoming and outgoing correspondence, such as emails, calls, and official letters.
  • Schedule and coordinate meetings, appointments, and internal events, preparing agendas and keeping minutes.

  • Provide general administrative support to university departments and staff.

  • Store Operations:

  • Oversee daily operations of the university store(s), ensuring efficient workflow.

  • Manage and control store inventory levels, including stock taking, ordering, and monitoring levels to prevent stockouts.
  • Coordinate with suppliers and vendors for timely delivery of goods to the store.

  • Ensure store facilities are well-maintained, clean, and comply with safety standards.

  • Financial & Procurement:

  • Prepare and process invoices, delivery notes, and purchase orders.

  • Maintain records of purchases, sales, and other financial transactions related to store operations.

  • Assist in tracking budgets, managing expenses, and preparing financial summaries.

  • Communication & Coordination:

  • Act as a liaison between university departments and external vendors, ensuring smooth communication.

  • Coordinate with various departments for streamlined operations and workflow.
  • Support HR in administrative tasks like managing leave records or assisting with onboarding, as needed.

Required Qualifications

  • High school diploma or equivalent; a Bachelor's degree in Business Administration or a related field is often preferred.
  • Proven experience in administrative and store operations, preferably within an academic or similar environment.
  • Strong organizational, multitasking, and time-management skills with a keen attention to detail.
  • Excellent verbal and written communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant office software.
  • Strong problem-solving and interpersonal skills.

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