Executive assistant

3 days ago

Jamnagar, India Hotsourced Full time

Summary Overview: We are seeking a high-performance Executive Assistant to support the Founder in staying organised, focused, and effective across a wide range of priorities. You'll play a key role in managing the Founder’s schedule, communication, key projects, and operational initiatives. The ideal candidate is execution-driven, highly organised, tech-savvy, and eager to take ownership of critical support tasks that drive real leverage. Please note: We are not actively hiring for this position at the moment. Applications are still welcome, but responses may be delayed. Key Responsibilities: Executive Support & Calendar Management Own the Founder’s calendar: defend focus time, time-block priorities, avoid overload Manage inbound scheduling and optimise for strategic goals Review and triage emails; draft responses where appropriate Follow up with internal/external stakeholders when replies are missing or actions delayed Proofread important documents and investor communications Task, Project & Prioritisation Support Help organise and maintain the Founder’s task backlog Assist with prioritisation and delegation of tasks Follow up on meeting action points and ensure progress tracking Help manage key quarterly company initiatives with light-touch project tracking Support OKR tracking and reporting Administrative Operations Prepare agendas, take meeting minutes, track follow-ups Assist in the creation and maintenance of SOPs and internal documentation Manage invoices and set up system integrations (e.g., Xero, Go Cardless) Research tools, draft policies, and assist with process design Travel & Event Logistics Coordinate travel, accommodation, and team events Proactively manage logistics for client visits in multiple cities Content, Docs, & Communication Support Prepare agendas, take meeting minutes, track follow-ups Assist in the creation and maintenance of SOPs and internal documentation Create and format presentations and internal documents in Power Point/Google Slides Write and schedule content (using existing tone/style guidance) Assist in preparing investor updates and reports Conduct research (e.g., market, tools, VCs) and summarise findings Conduct data analysis using Excel/Sheets Skills & Competencies: Must-Have: High attention to detail (especially with formatting, consistency, grammar) Proficiency in Power Point and Excel Excellent written communication Task and time management Comfortable with technology and fast learning of new tools Discretion with confidential information Proactive mindset with initiative to spot and solve problems Bonus: Experience using Hub Spot, Xero, Go Cardless Familiarity with AI tools (e.g., Chat GPT, Claude) for automation and content repurposing Exposure to Saa S Work Schedule As the client is UK-based, you will be required to work in UK daytime: Monday to Friday 14:00 - 23:00 IST (08:30 am - 17:30 GMT) Pay & Benefits - What you’ll get in return: Annual CTC: 8 to 12 lakhs Fully remote role

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