Personal Assistant

2 days ago

NCR, India Akal Information Systems Full time

1. Personal Assistant

1.1. Number of Posts - 1

1.2. Minimum qualification (Graduate in any discipline)

1.3. Minimum Experience: Minimum 3 years of experience

1.4. Salary- Rs. 37,950- per month (with an annual increment of 10%, subject to satisfactory performance)

1.5. Job Description

The Personal Assistant (PA) will provide high-level secretarial and administrative support to the Director and above, ensuring effective communication, coordination, and smooth day-to-day operations.

1.6. Job responsibilities

Key responsibilities of the job include the following

(i) Administrative Support Manage and maintain the calendar, appointments, and meetings. Organize and coordinate logistics for meetings, travel, and events.

(ii) Communication Handling Act as the first point of contact for internal and external communications. Draft, proofread, and format emails, letters, notes, and reports.

(iii) Documentation & Filing Maintain and retrieve records, files, and documents in an organized manner (both physical and digital).

(iv) Follow-ups and Coordination Track deadlines, coordinate between departments, and ensure timely completion of tasks assigned.

(v) Confidentiality and Professionalism Handle sensitive information with utmost confidentiality and maintain a professional demeanor in all interactions.

1.7. Skills & Competencies

(i) Excellent command over English and Hindi (verbal and written communication).

(ii) Strong organizational and multitasking skills.

(iii) Proficiency in MS Office (Word, Excel, PowerPoint) and file management tools.

(iv) Attention to detail and ability to prioritize tasks effectively.

(v) Discretion, integrity, and ability to handle confidential information.

1.8. Desirable Qualities

(i) Experience working in a government or academic/training institution.

(ii) Knowledge of shorthand or good typing speed.

(iii) Familiarity with file noting, office procedures, and government communication formats.

(iv) Ability to work under pressure and meet tight deadlines.

(v) Basic knowledge of office automation systems.

1.9. Tags

(i) Industry Type: Government / Training / Administration

(ii) Functional Area: Office Administration / Executive Assistance

(iii) Role: Personal Assistant /Executive Assistant

(iv) Role Category: Administrative Support / Secretarial

(v) Employment Type: Full-Time

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