Assistant Manager Procurement
3 days ago
Description
Assistant Manager – Procurement Supporting the Procurement Manager in overseeing and managing the company's purchasing activities. This includes sourcing and buying materials, goods, and services to meet the company's operational needs while ensuring cost-effectiveness, quality, and timely delivery. You will/must have - Basic Qualification: Com / MBA Additional Qualification: Any Certification in Supply Chain Management Experience: 6 - 8 Years Specific skills: MS-Excel Advanced, Share Point, MS- Word Basic mathematical/analytical & Deal Comparison skills/knowledge Experience in Procurement Tool (ARIBA, SAP, Net Suite) will be an added advantage. Experience & Exposure of Stock/Asset Management Tool 3 to 5 Years of IT Hardware Purchase & Logistics Experience – Mandatory Requirement 3 Years of IT Software/SaaS Sourcing & Negotiation Experience - Mandatory Requirement Experience into MS-Azure & AWS Sourcing & Negotiation will be Preferred. IT Hardware Shipping & Logistics experience for remote location. Should have proven his/her Supply Chain Management Skills during COVID Restrictions. (Use Cases) Multiple Vendor Interaction & Vendor Negotiation Skills, Fair Understanding of General Terms & Conditions of Purchase. Idea of Applicable Local Taxes of Different Countries, and basic idea of Import/Export & Logistics Fair Understanding of latest Incoterms. Good for you to have – Understanding of Telecom/ISP Bandwidth services, Data Centre Space & Power (Co-location Services) & Cross Connects. Idea of latest computer hardware technology, Network & Server hardware offering from different OEMs. Own Database of Global System Integrators & IT Hardware Suppliers. Should be able to understand Supplier Invoice & match with Aryaka PO if required. Experience into any Digital Transformation Project will be added advantage. IT Hardware/Software Catalogue & Price Book Update & Management. You will possess these technical skills – MS-Excel skills like (Pivot, V-Lookup, Filter & Formulas) Adobe/Docusign Signature Tools Prior experience in any Asset Management Tool Prior experience in any latest PR/PO Creation & Approval Tools like (ARIBA, SAP, Net Suite) Prior experience in any ticketing tools like JIRA/Remedy/SFDC etc. Should be good at working on MS-Outlook for email & Calendar management, MS-Teams & Zoom for organizing meetings. Should be able to understand the different time zones and time difference to ensure maximum efficiency. Should be able to use any standard Offline/Online Currency Conversion Tools Bird’s eye view of your role – Will be Responsible for handling IT & Operations Strategic Sourcing, It Hardware, Software & Saas Sourcing & Negotiation, Hardware Asset Management of the organization, CAPEX, Consumables & Opex Purchases Related to Ops, IT & Telecom.Assist the Global Procurement team for Updating information in all Aryaka internal Purchase Systems, work closely with users to understand the purchase requirements, getting the quote from multiple suppliers, getting the best quote approved & release PO, track deliveries and work with Aryaka Accounts Payable team for payments & supplier related dispute resolution. What will you bring – Ability to deal/handle multiple requests & negotiations with multiple vendors simultaneously. Should have good Analytical & Deal Comparison skills. Should be open to work in different time zones as per Job requirement to attend supplier meetings if any. Able to handle Vendor Escalations while acting as a bridge between Aryaka Stake holders & suppliers. Basic Understanding of different billing & invoice terms. Understanding of different currencies & Conversion Factors Should be able to maintain good cross functional relationship with positive/receptive attitude. Good time management and organizational skills What are your performance objectives – PR/PO related activities for IT/Operations CAPEX/Opex Procurements. Updating all procurement related information in Aryaka Internal portal .: Ensuring proper nomenclature of procurement tickets, update all information like procurement type, location name, Cost of Goods, Recurring & Non-Recurring Charges in Procurement ticket and latest update as comment Entry of all information like – proper vendor code, quote details, currency, procurement reference no, procurement item details in Aryaka Purchase Order portal to create PR/PO for suppliers. Handling IT/Operations/Engineering Related Capex & Consumables Procurement by ensuring proper Procurement ticket in place with a valid & approved BOM and get quotes from multiple suppliers IT Hardware/Software Catalogue & Price Book Management & Timely Update. Prepares the Business case for the best quote available and process for approval & Prepares the PO for Signature & Releases the signed PO to Supplier with given timelines. Suppliers follow ups and Tracks delivery of all Hardware & Capex Purchases. Asset Management includes Asset Tagging and Update device information in Asset Management Tool. Distribution of Bar Codes for assets across different global locations, Asset Bar Coding & Entry in Asset Management Tool, Internal Asset Transfer & Record Update in Internal Asset Management Software Tool. As a Procurement Team Member, you will be responsible to handle Billing & Invoice Related Escalation if any by the Supplier or Aryaka Accounts Payable Team within desired time frame. How will your lofty goals be translated into specific actions / short term goals – He / She will have to Prepare & Manage a Database of all Software/SaaS application in use across the organization within 1st Quarter of joining. He / She will have to Understand & Manage the IT Catalogue & Price Book from 1st Month Onwards. He / She will have to own & manage the monthly CAPEX report within 1st quarter of joining. He / She will need to work with IT Team for IT Stock management for emergency requirements. He / She need to plan IT Warehousing for remote office locations across the Globe. He / She will bring down the logistics expenses by 5% within first 1 Year What’s in it for you? (EVP – Employee Value Proposition) – Assistant Procurement Manager will have the Opportunity to work with Different Department Leaders of the organization. He / She will be driving the Global Vendor Management for vendors spread across the globe. He / She will be getting chance to learn latest Procurement Tools, Techniques & Strategies and be an active participant in the same. There will be a scope to get elevated to Team Lead or Manager/Senior Manager Procurement if he/she shows impressive negotiation skills, brings visible savings for the organization & demonstrates the way of process adaptiveness.
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