
Administrator
3 weeks ago
Role & responsibilities
Preferred candidate profile
Key Responsibilities:
Commercial Operations:
• Maintain customer records, POs, invoices, test certificates, and dispatch documentation.
• Coordinate with production and quality teams to ensure timely dispatch and
documentation.
• Prepare and follow up on quotations, tender submissions, and rate approvals.
• Liaise with customers, inspectors (e.g., RITES, RDSO), and logistics providers.
• Ensure proper GST documentation and e-way bills as per compliance.
Inventory Management:
• Oversee overall inventory control, stock reconciliation, and consumption tracking.
• Ensure accuracy and timely updates of stock records in coordination with the Store In-
Charge (who will report to this position).
• Conduct periodic stock audits and coordinate for physical verification of material.
• Monitor store discipline, layout, and movement of materials to ensure FIFO and reduce
wastage.
Administrative Functions:
• Manage office administration, housekeeping, and routine facility maintenance.
• Coordinate travel, accommodation, and daily logistics for staff and guests.
• Maintain records related to contract labour, gate passes, and canteen operations.
• Support HR team in managing attendance registers, visitor logs, and admin expenses.
Vendor & Transport Coordination:
• Coordinate with transporters for dispatch of heavy equipment and components.
• Follow up with vendors for supply of consumables, PPEs, and office materials.
• Negotiate rates and maintain documentation for vendor agreements.
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