Admin Executive

7 days ago

Bengaluru, Karnataka, India Pizza 4P's Full time

The Situation

We are expanding our business operations in India. Our first dining restaurant, opened in 2023, is growing steadily. We will open new stores in 2025 and require a Senior Admin Executive to handle administrative tasks.

Key Responsibilities

  • Admin Tasks (80%): Ensure service quality by following requirements, checking and making payments.

Responsibilities include:

  • Processing and arranging cleaning schedules for stores, furniture, floors, walls, carpets, etc.
  • Finding and managing accommodations, including rental contracts and working with landlords.
  • Conducting requirement checks and collaborating with suppliers to ensure smooth service delivery, including dishwashing, cleaning, laundry, printing, EMS, pest control, alarm systems, internet, gardening, car rentals, parking, garbage collection, printing, hotel bookings, electricity, and water services.
  • Following up on supplier contracts, renewals, and annexes.
  • Researching new suppliers for new services or comparing prices and services.
  • Managing uniforms, including ordering and payment.
  • Performing other tasks assigned by line managers.

Administrative Office (20%)

  • Tracking files.
  • Welcome guests, check calendars, and guide them to meeting rooms (if necessary).
  • Maintaining a clean and organized office environment.
  • Collaborating with landlords for vehicle parking, repairs, goods in/out, and other arising matters.
  • Handling miscellaneous office tasks as needed.

Requirements

  • 2-3 years' experience in related fields.
  • Good English language skills.
  • Proficiency in computer literacy, MS Office, Excel, and PowerPoint.
  • Excellent organizational skills, accuracy, and ability to prioritize and plan work activities efficiently.
  • Loyalty, honesty, carefulness, hard work, and a willingness to learn quickly.
  • Effective communication skills, with the ability to work independently and as part of a team.
  • A high sense of responsibility, with a willingness to take initiative and support.
  • Enthusiasm and readiness to work overtime when necessary.

Benefits

  • Competitive salary.
  • 18 days of annual leave.
  • PF contribution, meal allowance, and private insurance.
  • Internal discounts (~50%) for Pizza 4P's, Ippudo, About Life Coffee, and other brands.

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