Export Documentation Executive
2 days ago
Roles & Responsibilities
- Prepare and verify Export Invoices & Packing Lists in line with buyer, CHA, and shipping line requirements.
- Manage end-to-end export documentation including Certificate of Origin, Certificate of Analysis, Health Certificate, and Bill of Lading.
- Coordinate with suppliers to collect all mandatory export documents on time.
- Apply for and follow up with authorities for COO / Health Certificates.
- Track containers from dispatch until sailing, updating records and reporting delays.
- Ensure accurate and timely submission of document sets (Invoice, PL, COO, COA, Health Certificate, BL) to buyers, banks, and internal teams.
- Maintain Google Sheets trackers and proper filing system for export documentation.
- Strictly comply with export documentation regulations, buyer requirements, and Incoterms obligations.
Preferred Candidate Profile
- Graduate in Commerce / International Business / Supply Chain / Business Administration.
- 2-5 years of experience ONLY in Export Documentation (mandatory).
- Hands-on experience preparing all export documents: Invoice, PL, COO, COA, Health Certificate, BL.
- Strong working knowledge of Incoterms (CFR, CIF, FOB, etc.) and their impact on documentation.
- Knowledge of container tracking and coordination with CHA/shipping lines.
- Age: 2328 years.
- Local candidates only (no relocation).
- Proficient in Google Sheets & MS Office.
- Highly detail-oriented, organized, and deadline-driven.
Key Skills
Export Documentation / Export Invoice Preparation / Packing List / Certificate of Origin / Certificate of Analysis / Health Certificate / Bill of Lading / Export Compliance / Container Tracking / CHA Coordination / Shipping Line Coordination / Buyer Documentation / Pre-Shipment Documentation / Post-Shipment Documentation / Supplier Documentation Follow-up / Export Filing / Google Sheets / MS Office / Incoterms Knowledge / CFR / CIF / FOB
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