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Personal Assistant to Founder

4 weeks ago

Bengaluru, India Spifix Full time

Spifix, your ultimate destination for cutting-edge branding and advanced networking solutions. Based in India and with a prominent branch in Dubai, we are a dynamic company with a passion for transforming businesses through digital marketing, branding, networking prowess, and nurturing students' projects.

Tasks

We are seeking a highly organized and proactive Personal Assistant to support our founder Max Milian Mathew in managing his professional and personal responsibilities. The ideal candidate will be efficient, resourceful, and capable of handling a wide range of tasks with discretion and professionalism. This role requires excellent communication skills, attention to detail, and the ability to prioritize effectively in a fast-paced environment.

Responsibilities:

  • Manage the founder's calendar, scheduling appointments, meetings, and travel arrangements.

  • Screen and prioritize emails, phone calls, and correspondence, providing timely responses or directing to the appropriate channels.

  • Prepare and edit documents, presentations, and reports as needed.

  • Conduct research on various topics and compile information for decision-making purposes.

  • Assist in organizing and coordinating company events, meetings, and special projects.

  • Handle personal tasks and errands for the Founder, including but not limited to, household management, travel bookings, and personal appointments.

  • Act as a liaison between the Founder and internal/external stakeholders, maintaining professional relationships and ensuring clear communication.

  • Manage expense reports and invoices, tracking expenditures and ensuring accuracy.

  • Assist in personal and professional development activities, including organizing training sessions and networking events.

  • Maintain confidentiality and discretion in all interactions and handle sensitive information with care.

  • Must have passport

  • Must be with good physique

Requirements

  • Excellent verbal and written communication skills

  • Strong organizational and time management abilities

  • Ability to multitask and prioritize tasks effectively

  • Proficiency in Microsoft Office suite

  • Experience in supporting senior executives or similar roles

Benefits

  • Laptop

  • Internet

  • Mobile Phone

  • Accommodation (Based on request only)

Hiring Process will be done online