Recruitment And Administration Specialist

4 weeks ago

Jaipur, India Concret Full time

Position
- Recruitment and Administration Specialist

Educational Qualification
- Postgraduate MBA (HR)

Experience
- 4+ years

Location
- Jaipur

We're looking for a proactive and organized
Recruitment and Administration Specialist
to lead our hiring efforts and ensure smooth office operations. This dual-role position is ideal for someone who enjoys working in a dynamic environment and can take ownership across functions.

Our current HR Setup:

  1. We are using leading industry tools like GreytHR and Zoho People for HR and Payroll Management. It saves time in maintaining various ledgers and google/excel sheets. We are using cloud-based tools for better HR productivity.

  2. Zoho is being used for recruitment, and other business and employee-lifecycle processes like Employee Database, Performance Ratings/Reviews, Asset Management, Incidents, Weekly reports, Vendor database and payments etc.

Job Responsibilities

  • Collaborate with hiring managers to understand hiring needs and build job descriptions
  • Manage end-to-end recruitment lifecycle: sourcing, screening, shortlisting, scheduling interviews, and feedback coordination
  • Smart recruitment tactics are a must, as per new edge social media and other developments. We need someone who can commit and stick to recruitment deadlines, and hire quality resources.
  • Understand the company environment & priorities.
  • Build and maintain a strong employer brand through social media, events, and other initiatives.
  • Maintain candidate pipeline using job portals, LinkedIn, referrals, and social media channels
  • Coordinate technical assessments, interview logistics, and offer roll-outs
  • Maintain recruitment trackers, MIS, and reports for hiring status
  • Ensure a great candidate experience throughout the process
  • Manage employee onboarding and exit needs (joining kits, ID cards, system allocation, etc.)
  • Maintain and organize office records and documentation
  • Coordinate travel, meetings, and office events as needed
  • Liaise with vendors for office supplies, IT assets and anything that may come up.
  • Managing vendors and payments for different operations.
  • Assuring proper maintenance and functioning of the office assets and setup.
  • Support in payroll inputs, attendance, and leave records in coordination with accounts and HR Manager
  • Safeguard sensitive information with strict confidentiality and data protection standards.
  • We usually work 5 days a week. For the HR team, you may expect 2 half-day working Saturdays in a month additionally. They are expected to show up on a Saturday for hiring needs, walk-in / campus drives, administrative tasks, any other tasks to meet timelines and compliances or anything urgent.

Skills Required

  • Excellent Communication Skills - verbal and written.
  • Self-motivated to drive tasks with least monitoring.
  • Leadership Skills
  • Enthusiastic to implement a variety of human resource programs.
  • Ability to build and maintain positive relationships
  • Experience in following and maintaining workplace privacy.
  • Ability to give presentations.
  • Strong organizational and time-management skills
  • Good decision-making skills with the ability to multitask.

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