Accounts Payable Manager

2 weeks ago

uttar pradesh, India RSPL Group Full time
Role: Manager/Sr. Manager (Lead- Accounts Payable).
Department : Finance & Accounts
Job Location : Kanpur, Uttar Pradesh
Work Experience : 8– 12 years
CTC: Negotiable as per experience
Industry: Manufacturing, FMCG, Chemical
Qualification : Postgraduate in Commerce with 7-12 years of relevant experience, or a CA with 5-6 years of relevant experience.
Reporting to: Accounting Operations Lead
Direct Reports: 4-5
Key Responsibilities:
Process Management:
Lead and optimize all AP processes: Ensure adherence to company policies, SLA targets, and continuous improvement initiatives.
Manage urgent payments and vendor access: Approve urgent payment requests, manage vendor blocking/unblocking processes, and escalate issues as needed.
Oversee mailroom operations: Implement efficient document handling procedures, track traceability, and ensure compliance with relevant regulations.
Collaborate on period-end activities: Coordinate with RTR, Close & Consolidation teams for seamless period-end processes.
Provide technical expertise and training: Mentor AP team members, share best practices, and ensure consistent understanding of AP processes.
Develop and track performance dashboards: Design and implement comprehensive dashboards to monitor AP team performance, identify bottlenecks, and track progress towards key metrics.
Conduct internal audits: Perform regular quality audits to ensure compliance, identify potential issues, and proactively address risks.
Review clearing GLs: Analyse GL entries to identify discrepancies and ensure accuracy in financial reporting.
Customer Management:
Build strong relationships with stakeholders: Develop and maintain positive relationships with internal users, vendors, and key external stakeholders.
Communicate effectively: Proactively communicate process changes, updates, and relevant information to all stakeholders.
Address and resolve issues: Respond promptly to inquiries and complaints, investigate issues, and find effective solutions.
Leadership & People Management:
Lead and develop a high-performing AP team: Foster a culture of excellence, inspire and motivate team members, and empower them to succeed.
Provide continuous training and development: Deliver technical and functional training, identify individual skill gaps, and support career growth within the team.
Manage performance: Set clear goals and performance targets, conduct regular reviews, provide constructive feedback, and recognize achievements.
Foster a customer-centric approach: Drive a culture of customer service excellence, ensuring the team focuses on delivering timely and accurate service to internal and external customers.
Quality Assurance & Improvement:
Implement and manage quality improvement programs: Utilize quality management methodologies like Six Sigma to improve process efficiency and reduce errors.
Achieve defined KPIs: Drive continuous improvement to meet or exceed KPIs for accuracy, TAT, productivity, and customer satisfaction.
Maintain accurate process documentation: Ensure SOPs, process maps, and relevant documentation are updated and readily accessible.
Cross-Functional Collaboration:
Partner effectively with key stakeholders: Work closely with HR, Project Management, Quality, and Digital Transformation teams to leverage their expertise and achieve shared goals.
Collaborate on strategic initiatives: Actively participate in organization-wide initiatives, providing valuable insights from an AP perspective.
Key Result Areas:
Customer Satisfaction Index: Track and improve customer satisfaction levels for both internal and external stakeholders.
Attrition Management: Minimize employee turnover by creating a positive work environment and supporting team development.
Employee Satisfaction Index: Increase employee morale and engagement through effective leadership, development opportunities, and recognition programs.
Average TAT for Invoice Processing (Category-wise): Reduce processing time for invoices across various categories, improving efficiency and cash flow.
Accuracy of Invoice Processing: Maintain a high level of accuracy in invoice processing, minimizing errors and ensuring financial integrity.
Policy Violation Cases: Reduce instances of policy violations through training, clear communication, and enforcement.
Effective Dispute Handling: Establish a robust dispute resolution process, ensuring timely and fair resolution of disputes with vendors and internal stakeholders.
Overall AP Team KPI Achievement: Drive the AP team to achieve or exceed all key performance indicators, demonstrating continuous improvement in all areas.
Required Competencies:
Proven Experience: Postgraduate in Commerce with 7-10 years of relevant experience, or a CA with 5-6 years of relevant experience.
Team Leadership: Demonstrated experience leading and motivating a team of at least 15 members.
Technical Proficiency: Strong knowledge of SAP and Excel, excellent analytical skills, and proficiency with AP software applications.
Deep Understanding of AP: In-depth understanding of end-to-end AP processes, including invoice processing, payment authorization, vendor management, and reconciliation.
Management Accounting Knowledge: Strong understanding of management accounting principles and financial reporting.
Industry Experience: Experience in manufacturing industry is a plus.
Communication Skills: Excellent communication skills in English and Hindi, ability to clearly convey information to various stakeholders.

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