AP and T&E Associate
3 weeks ago
About This Role:The Accounts Payable (AP) and Travel & Expense (T&E) Associate is a member of the finance global shared services team, reporting to the team lead. This role processes vendor invoices and T&E reports and assists with payments using Concur and PeopleSoft. Primarily, this role entails processing APAC vendor invoices and T&E and providing cover for processing and payment of EMEA and North American vendor invoices and T&E as needed. The successful candidate will work on the shared services finance team to maintain strong internal and external stakeholder relationships focused on delivering timely and accurate services.
Job Description:Unassigned invoices: Review, code, and assign invoices in Concur daily.Invoice approval: Ensure that all invoices are reviewed in Concur and are correctly coded, including correct coding for prepaid, fixed assets, etc., per the company policy.Reconcile invoices from Concur to PeopleSoft on a batch basis.Assist with payment runs in PeopleSoft for vendor invoices as needed.Resolve vendor queries and reconcile vendor statements.Assist with compiling the list of accruals for the month-end close.Process employee expense reports (T&E) in Concur per the global expenses policy.Resolve expense-reports-related issues with employees.Assist the team lead/finance managers with entity-related information such as GST, payments, tax workings, audits, month-end close, etc.Become an expert in Concur to support internal business users with invoice questions and training.Update manuals to document all monthly procedural steps.Conduct ad hoc reporting, additional projects involving account analysis and research, month-end duties, and responses to audit requests.
Job Requirements:Some experience in similar companies, preferably in a finance shared service center.Proficiency in Microsoft Excel; working knowledge of accounting software applications such as Concur and PeopleSoft is a plus.Strong organizational and time management skills, sharp attention to detail, and the ability to prioritize and handle multiple responsibilities.Exceptional written and verbal communication skills.The ability to collaborate effectively with international and cross-functional teams.
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