Procurement Manager-Schools

About Us::

Established in 2004, we are a chain of schools offering national and international curriculums across 39 schools pan India. With our well-researched curriculum, modern teaching methodologies and wide range of extra-curricular activities and facilities we constantly strive to enthuse our students with fascinating learning experiences every single day.

Job Location- Malad West

Primary Purpose:

Lead Purchase & Procurement is responsible for Planning & Delivery school essentials & directing the activities of subordinate schools staff in the coordination and management of various Purchase activities for an organization. responsible for managing various Procurement requirement & Rate contract at schools. The work requires knowledge of the policies, procedures, and regulations of administrative and departmental programs, and supervisory techniques.

Responsibilities:

Responsible for Vendor development at across schools Pan India.

Monitoring budgets with actual expenses to ensuring high efficiency at low cost in all cluster schools.

Ensuring all the AMC & Contracts are live across schools.

Cost Analysis: Conducting thorough cost analysis of products/ Services and comparing the costs with different vendors to determine the best value for the company.

Vendor Negotiations: Negotiating with vendors to secure the best pricing, payment terms, and delivery schedules for products / Services.

Market Research: Staying informed about market trends, industry changes, and pricing movements and technology upgradation and become a change agent.

Reporting: Preparing and presenting reports / dashboards on the department's performance, including cost savings, vendor performance, and other key metrics.

Contract Management: Drafting and managing contracts with vendors, ensuring that all parties understand the terms and conditions jointly with Operations team.

Supply planning & Inventory management Ensuring 100% fill rate for defined SKUs, identifying sources of supply, monitoring & tracking stocks to ensure low wastage while maintaining optimal supply.

Cost Savings Monitor and track price trends across markets to base sourcing decisions, strategically optimize supply sources to improve margins, identify opportunities to reduce costs across the supply leg.

Vendor Management Identifying and on-boarding vendors, price negotiations, monthly/weekly vendor reconciliations, credit cycle management, vendor relationship management, track and monitor vendor scores/ performance & develop ways to improve stickiness.

Stakeholder Management Coordinate across various internal stakeholders effectively Category, Supply Chain team, Finance & quality with the ability to drive discussions.

Vendor Management - Validation and evaluation of vendors. Negotiations, ensuring the services are rendered within the timeline and follow up on their payments.

Supervise, advice and collaborate with the admin team at schools.

Conducting audits and working on noncompliance finding to strengthen the schools.

Work with the schools and head office leaderships in devising strategy.

Guiding schools for Implementation of Laid down processes and guidelines to ensure execution of smooth procurement cycle at schools.

Ensure all the stores staff at the schools are trained on the Processes defined in SOPs, and necessary recommendation are incorporated in Training calendar covering all the training needs.

Review audit Sheet periodically, Analyze the need of improvement in Audit checks & consistent review of school performance based on Audit and making an action plan to ensure effective & Time bound closer of Recurring issues.

Overall responsibility collaboration and coordination with inter department, for smooth execution of non-academic operations at the schools.

Pro-active planning of Calendar based event to make sure schools are equipped for all type of events & ensuring required resources are available for smooth operations at the schools.

Ensures the Service Requests are monitored & analyzed, to reduce the recurrence.

Collaborate with school teams to ensure effective planning for readiness of school infrastructure to accommodate the NSS requirement.

Ensures school Regular Procurement & Annual procurement needs are identified & incorporated in Budgets (Capex and Opex).

Collaborate with schools to seek inputs for Annual budget planning for all the cost head and propose the cash flow for the capital and operational expenses.

Consistently map the expenses and ensure adherence to defined budget outlines.

Sets up weekly and monthly review with team members to ensure the team is aligned on the key priorities and actions.