Buyer

JOB DESCRIPTION Job Role: Senior BuyerJob Role ID: SECTION I: BASIC INFORMATION ABOUT THE JOB ROLE Job Role Variant: Senior BuyerManager Job Position: Job Position ID: Value Stream: Money, Materials & ComplianceJob Family: Procurement & ContractsSub-Job Family: Procurement & ContractsGrade/Level: Location: SECTION II: JOB ROLE SCOPE Number of Direct Reportees: Financial Metrics (Budget, Revenue, etc.): Number of Indirect Reportees: Geographic Scope (Global, Regional, Domestic - mention countries in scope): Domestic (India)SECTION III: PURPOSE OF THE ROLE To execute the ordering and delivery process for materials / equipment as per established specifications, budget, qualitative and quantitative standards by identifying, selecting, negotiating and managing vendors, in line with overall MM&C guidelines, objectives and goalsSECTION IV: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE Responsibilities Policies, Processes and Procedures Conduct day-to-day procurement activities and follow all relevant policies, processes, standard operating procedures and instructions so that procurement work is carried out in a consistent and controlled manner Keep self abreast with leading practices, market trends, market suppliers and contribute to the identification of continuous improvement of procurement systems, processes and procedures Procurement Operations Liaise with the end user on the monthly/ quarterly annual procurement plans Review the purchase requisitions (PRs) for understanding technical specifications, delivery timelines, budget, qualitative and quantitative parameters Prepare internal cost estimates (ICE) as per established guidelines, process and procedures Evaluate offers on techno-commercial aspects and evaluate areas of opportunity and seek for reducing costs where possible in line with set procedures and guidelines Conduct negotiation with the vendor for a specific category of item and give details to Buying manager for finalizing the deal with the vendor in line with specified cost, quality and delivery targets Prepare the term sheet/ note for approval with recommendation for placement of purchase orders (POs) Order finalized items and make appropriate entries in SAP system as per established instructions and procedures Provide timely response and resolution of internal and external audit issues related to procurement and escalate to Buying Manager on need basis Vendor Management Identify probable vendors, evaluate capabilities, assess risks and qualify as per established standards, goals & objectives Float enquiries for the assigned items (depending on the user requirement) in line with given specifications, budget and quality requirement Match the technical requirements given by the user vis-a-vis the requirements given by the vendor for accuracy and raise any shortcomings to the buying manager as per the set guidelines Follow up and ensure delivery of materials / equipment as per targeted dates and organization requirements Assess vendor performance in line with set standards and contract compliance and ensure timely payment to vendor Guide Buyers on identification, selection, negotiation and management of vendors in compliance to established procedures, policies and company guidelines Co-ordinate with category teams and ARC teams for negotiation strategies and vendor development & review opportunities to make business savings utilizing negotiation and procurement best practice tools and methods SECTION V: SUCCESS METRICS N/ASECTION VI: OPERATING NETWORK Internal: - P&C, MM&C, asset operations, engineering, etc.External: - Vendors, etc.SECTION VII: KNOWLEDGE AND COMPETENCIES Education Qualifications Bachelor of Engineering / Bachelor of Technology (Mechanical / Electrical / Chemical / Civil / Instrumentation / Electronics) Experience 3-7 years of experience in category based purchasing Functional / Behavioral competencies required to execute the role FUNCTIONAL COMPETENCIES SECTION VIII: CAREER MOVEMENTS Feeder Roles: BuyerPossible Next Role Movement: Buying Manager