Professional & Personal Assistant

2 weeks ago

Ahmedabad, India KAI Nest Full time
Title : Professional & Personal Assistant
Experience : 1+ Years
Location : Ahmedabad
Roles and Responsibilities:
Screen and answer direct phone calls and distribute correspondence.
Handle requests and queries appropriately.
Manage diary and schedule meetings and appointments.
Make travel arrangements.
Organize and schedule appointments
Source office supplies.
Devise and maintain office filing system.
Maintain Discretion and confidentiality.
Assist in the preparation of regularly scheduled reports/documents.
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Help to organize and maintain office common areas.
Maintain supply inventory.
Write and distribute email, correspondence memos, letters, faxes and forms
Research and create presentations
Generate reports
Maintain contact lists
Produce and distribute correspondence memos, letters, fax and forms
Develop and maintain a filing system and office supplies
Ensure operation of equipment by completing preventive maintenance requirements
Maintaining equipment inventories, evaluating new equipment and techniques
Email Management
Assisting with Legal documents
Basic Accounting knowledge
Requirements And Skills:
Proven work experience as a Personal Assistant/Admin Assistant.
Knowledge of office management systems and procedures.
Working knowledge of office equipment, like printers and fax machines
MS Office and English proficiency.
Outstanding organisational and time management skills.
Up-to-date with latest office gadgets and applications.
Ability to multitask and prioritize daily workload.
Excellent verbal and written communications skills.
Experience with documentation and reporting.
Preferred Excel Knowledge or ready to learn

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