Facilities Administrator

1 week ago

Delhi, India BAE Systems Strategic Aerospace Services WLL Full time
Job DescriptionThe Facilities Administrator will be responsible to the Facility Operation and Maintenance Lead, for the day-to-day operations and maintenance of all Technical Institute facilities and infrastructure, providing support to the oversight of all maintenance or construction and ensuring activities are conducted safely and in a timely manner. Regularly engaging with a diverse group of internal and external stakeholders, this role requires effective communication to Technical Institute staff, Qatar Armed Forces, Al Udeid entities (e.g., Base maintenance and utility services) and external suppliers and specialist contractors. The Facilities Administrator will support the Facility Operation and Maintenance Lead in maximising the availability of the TI facilities and ensuring all activities conducted within the Technical Institute are compliant with the appropriate regulations.

The role will also assist in acting as a point of contact for the Technical Institute QAF administration team and supporting entities. Additionally, the role will support the management and co-ordination of key Technical Institute events in such as VIP visits, student graduations and all other events associated with celebration or promotion of the Technical Institute. The role will also support all QTI activities, the Facilities Administrator will facilitate engagements with the relevant QAF entities to assure the on-going operations of the Technical Institute and the adherence to local (QAF regulations).

The key responsibilities of the Facility Administrator are:

Support the implementation of comprehensive building and equipment operation and maintenance schedules.

Ensure any reactive maintenance/repair tasks required are reported and rectified in a timely manner.

Respond to issues and concerns raised by Technical Institute staff, providing feedback on the progress of any resolution.

Monitoring the Institutes fault reporting system including the logging of all jobs received and updating records accordingly.

Co-ordinating workflows and escalating any issues, as required to the Facility Operational and Maintenance Lead.

Support the Project Management Team in providing supplier solutions against any Technical Institute issues.

Raising purchase orders where required, supporting procurement initiatives, monitoring the contractor’s database.

Liaising with internal and external Technical Institute service providers, suppliers, and contractors for coordination of works programmes, deliveries, and information requests.

Support to monitoring all works conducted by internal maintenance teams and specialist external contractors to ensure quality and all works are conducted to a suitably safe standard.

Maintaining the Institutes Facilities Management files, including scanning and/or saving service sheets, works requests, maintenance records and certificates, maintaining records of the Institutes facilities management activities where applicable and kept in line with the Technical Institutes document configuration and control policy.

Support to liaising with Design Authority to ensure all technical drawings, to ensure updates are included in all drawings.

Support the production of reports O&M activities for analysis.

Assist with the planning and delivery of Technical Institute events, requiring FM support such as VIP visits.

Support to liaising with the Qatar Armed Forces

Assist in acting as a point of contact for the Technical Institute QAF and QAF entities. The role will facilitate engagements to inform all relevant internal stakeholders on meeting information and customer activities including but not limited to meeting agendas, attendees, locations, actions, dates, and times event/meeting outcomes.

In conjunction with the Project Management Team and Health and Safety Advisor, the role will facilitate the procurement and allocation of staff uninforms and all staff and student PPE.

The role will support Continuous Improvement (CI) activities and development of Customer Satisfaction metrics.Requirements

Essential:

Foundation Degree or equivalent, or suitable experience, in a technical/engineering discipline.

Excellent English and Arabic, both spoken and written.

Excellent customer care skills, communication skills and people skills.

Ability to work independently, to show initiative and to organise effectively.

Ability to work under pressure and meet deadlines.

Knowledge of Facility, Construction and Health and Safety laws and regulations.

Familiarity with technical drawings.

3 years’ experience in a Facility Management/Contractor Management role, or similar.

Familiarity with of one or more of the following: Fire Alarm Systems, Security Systems, AC Systems, Utilities Supply.

Ability to safely work autonomously, with minimal supervision.

Computer literate with experience of Office (Word, Excel, & Power Point) & other systems/databases.

Ability to manage and prioritize a high and complex workload with excellent time management, planning and organisational skills.

Driving License.

Prepared to work flexible hours as certain situations may dictate.

Preferred:

Experience in a training environment.

Experience working within a Military setting or with a Military customer.

Written and spoken Urdu.

Knowledge of CAD or similar systems is an advantage.

  • Facilities Administrator

    4 weeks ago

    delhi, India Macro Full time

    Facilities Administrator Ref: 31185 IndiaThe OpportunityWe are currently seeking a highly organized and detail-oriented Facilities Administrator to join our team. As a Facilities Administrator, you will play a critical role in ensuring the smooth operation of our facilities and infrastructure. With your expertise in facility management and administration,...

  • Facilities Administrator

    5 days ago

    Delhi, Delhi, India Macro Full time

    Facilities Administrator Ref: 31185 IndiaThe OpportunityWe are currently seeking a highly organized and detail-oriented Facilities Administrator to join our team. As a Facilities Administrator, you will play a critical role in ensuring the smooth operation of our facilities and infrastructure. With your expertise in facility management and administration,...

  • Facilities Administrator

    5 days ago

    Delhi, Delhi, India BAE Systems Strategic Aerospace Services WLL Full time

    Job DescriptionThe Facilities Administrator will be responsible to the Facility Operation and Maintenance Lead, for the day-to-day operations and maintenance of all Technical Institute facilities and infrastructure, providing support to the oversight of all maintenance or construction and ensuring activities are conducted safely and in a timely manner....

  • Manager - Administration & Facilities

    1 week ago

    Delhi, India Ascendion Full time

    Designation: Admin & Facilities ManagerExperience range: 8-10 years.Shift timing: 6:00 PM to 3 AM (US shift)Location: Vadodara, GujaratWebsite:Responsibilities:Develop and implement workplace solutions to optimize business & employee efficiency, collaboration & productivity.Plan, organize, direct the and control the work activities of the team members in...

  • Facility Executive

    7 days ago

    Delhi, India JLL Full time

    **JLL supports the Whole You, personally and professionally.** **Facilities Executive** **Work Dynamics** **What this job involves**: Prioritizing the facilities’ needs Working with both the facilities manager and the assistant facilities manager, you’ll oversee the property’s day-to-day operations and ensure that all administrative functions,...

  • Facilities Manager

    4 weeks ago

    delhi, India PW (PhysicsWallah) Full time

    #PHYSICSWALLAH IS HIRING FOR SENIOR ASSOCIATE-FACILITY MANAGER ROLEEXPERIENCE - 2-5 Years experience in IT/BPO/Studio EdTech industry.Should have good knowledge in Facility Management, electromechanically and soft services, Upkeep of The facility day to day operation , basic knowledge of SOP & policies pertaining to day to operation of equipment's and soft...

  • Facilities Manager

    5 days ago

    Delhi, Delhi, India PW (PhysicsWallah) Full time

    #PHYSICSWALLAH IS HIRING FOR SENIOR ASSOCIATE-FACILITY MANAGER ROLEEXPERIENCE - 2-5 Years experience in IT/BPO/Studio EdTech industry.Should have good knowledge in Facility Management, electromechanically and soft services, Upkeep of The facility day to day operation , basic knowledge of SOP & policies pertaining to day to operation of equipment's and soft...

  • Building Operations, Facilities Services

    2 weeks ago

    Delhi, Delhi, India JLL Full time

    JLL supports the Whole You, personally and professionally. Facility Executive REPORTING TO Facility Manager (FM) - Noida DIRECT REPORTS None POSITION GOALS To provide accounting support to the Facility Management team assigned. To provide administrative support to FM for site teams To provide comprehensive management of services covering all facility...

  • Facilities Director

    4 days ago

    Delhi, India Hi-Quality Recruits Full time

    Job DescriptionWe are seeking an experienced Facilities Director with strong leadership skills to support a local college in Smithfield, RI.This is an onsite role and relocation assistance is available.Job Summary:The Director of Facilities Operations is responsible for directing facilities maintenance operations of building(s) and property at a single...

  • Facilities Executive

    1 month ago

    delhi, India Macro Full time

    Facilities Executive - Soft Services Req: 29797 IndiaThe OpportunityWe are seeking a dedicated and organized individual to join our team as a Facilities Administrator.As a Facilities Administrator, you will collaborate with various departments to assess their needs and ensure that all facilities are equipped to meet those needs. This includes coordinating...

  • Sr. Facility Associate

    5 days ago

    Delhi, Delhi, India PATH Full time

    PATH current employees - please log in and apply PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world's most...

  • Building Operations, Facilities Services

    5 days ago

    Delhi, Delhi, India JLL Full time

    JLL supports the Whole You, personally and professionally. FACILITY EXECUTIVE - SOFT SERVICES **Roles And Responsibilities**: - Site Operations Management - Monitoring of Housekeeping related activities - Arrangement of all consumables and supplies for Client / VIP visits - Interfacing with the pest control for carrying out the pest control activities at...

  • Facility Executive

    3 weeks ago

    Delhi, Delhi, India JLL Full time

    JLL supports the Whole You, personally and professionally. **What this job involves**: Prioritising the facilities’ needs Working with both the facilities manager and the assistant facilities manager, you’ll oversee the property’s day-to-day operations and ensure that all administrative functions, security issues and facility services are covered....

  • Sr. Facility Associate

    2 months ago

    New Delhi, India PATH Full time

    PATH current employees - please log in and apply   PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most...

  • Sr. Facility Associate

    3 weeks ago

    New Delhi, India PATH Full time

    PATH current employees - please log in and apply   PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most...

  • Sr. Facility Associate

    2 months ago

    new delhi, India PATH Full time

    PATH current employees - please log in and apply  PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most...

  • Sr. Facility Associate

    4 days ago

    new delhi, India PATH Full time

    PATH current employees - please log in and apply  PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most...

  • Facilities Executive

    1 month ago

    delhi, India Macro Full time

    Facilities Executive - MEP Ref: 27523 IndiaThe OpportunityWe are hiring an ambitious and technically minded Administrator to join our established and growing team based in India.Job Responsibilities:Achieve excellence in preventive maintenance programs with highest standards and ensure energy conservation practices.Achieve Key Performance Indicators and...

  • Assistant Facility Manager

    3 weeks ago

    New Delhi, India JLL Full time

    Assistant Facility Manager Integrated Facilities Management What this job involves: Prioritizing the facilities’ needs Working with both the facilities manager and the assistant facilities manager, you’ll oversee the property’s day-to-day operations and ensure that all administrative functions, security issues and facility services are...

  • Facility/admin Ex.- Coworking

    1 week ago

    Chhattarpur, Delhi, Delhi, India Mulmul Full time

    1. Administrative operations. 2. Assist in Procurement, strategy and budgeting. 3. Facilities management. Maintenance, cleanliness and upkeep management. **Job Type**: Regular / Permanent **Salary**: ₹25,000.00 - ₹35,000.00 per month Schedule: - Day shift Ability to commute/relocate: - chattarpur, Delhi - Delhi, Delhi: Reliably commute or...