Receptionist

3 weeks ago

Pitampura, India Eminenture Private Limited Full time

The Receptionist is responsible for managing the front desk and ensuring that visitors, customers, and employees are greeted and assisted in a friendly and efficient manner. The role involves performing administrative tasks, answering phone calls, managing scheduling, and providing general office support ( HR & Admin ).

Working : 5 days working ( except last Saturday )

Meal will be served

1. Front Desk Management:

  • Greet and welcome visitors in a polite and professional manner.

  • Answer and direct phone calls to appropriate departments or individuals.

  • Manage the reception area, ensuring it is tidy, welcoming, and stocked with necessary materials .

2. Communication:

  • Handle all incoming communications (phone calls, emails, or in-person inquiries).

  • Provide information to visitors, customers, or clients.

  • Relay messages and ensure that communication is effectively passed on to the relevant staff members.

3. Appointment Scheduling:

  • Manage appointments, including booking and confirming meetings for staff.

  • Maintain and update calendars for executives or office personnel.

  • Coordinate meeting rooms and set up meeting space when necessary.

4. Administrative Support:

  • Perform clerical duties such as filing, scanning, photocopying, and organizing office documents.

  • Assist with office supplies inventory and place orders when necessary.

  • Assist other administrative staff with various tasks as needed.

5. Mail and Package Handling:

  • Receive and sort incoming mail and packages.

  • Ensure timely distribution of incoming documents and packages to the relevant individuals or departments.

  • Prepare outgoing mail for mailing.

6. Data Entry:

  • Input and maintain customer or client information in relevant databases or systems.

  • Assist in processing forms and data entry for office records.

7. Security & Safety:

  • Ensure visitors sign in and out, following the company's security procedures.

  • Monitor access to the building and ensure authorized access only.

8. Skills & Qualifications:

Communication Skills: Excellent verbal and written communication.

Customer Service: Ability to provide excellent customer service, especially in handling inquiries and greeting visitors.

Multitasking: Ability to handle multiple tasks simultaneously in a busy office environment.

Tech-Savvy: Proficient with office software (e.g., Microsoft Office Suite, email, phone systems, Canva etc).

Organisational Skills: Strong attention to detail and ability to stay organised.

Professional Appearance & Demeanour: A polished, approachable presence and professional appearance.

Preferred Qualifications:

  • High school diploma or equivalent (a degree or certification in office management or business administration is a plus).
  • Prior experience as a receptionist or in a customer-facing role.
  • Experience with office equipment (fax machines, printers, phone systems).

Job Type: Full-time

Pay: ₹10, ₹12,000.00 per month

Benefits:

  • Food provided

Language:

  • English (Required)

Work Location: In person

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