▷ (10/05/2024) Account Executive

1 month ago

Kochi, India RoshAi Full time
Accounts Executive

RoshAi is looking for an experienced and dedicated accounting professional to maintain and interpret all company financial records. This person will be responsible for a variety of financial tasks crucial to the success of our business, including invoicing and collecting accounts receivable, performing weekly reconciliation of accounts, and handling year-end tax reporting activities. As a go-to financial expert, the accounts executive will help identify areas for streamlining processes and achieving greater efficiencies while assisting with the smooth daily operations of our finance department.

Objectives

- Perform accounting duties within a fast-paced finance department while adhering to established standards.- Manage accounts receivable, following up on invoices when necessary.- Liaise with the accounts payable and payroll departments.- Help uphold the integrity of the company’s finances.- Ensure that the company adheres to applicable local and national regulations that impact finances.

Responsibilities

General Responsibilities:

- Examine financial statements and records to ensure accuracy and regulatory compliance.- Support our tax professionals in preparing quarterly estimates and annual returns.- Inspect and update all documentation and systems related to accounting and company finances.- Help establish company best practices related to accounting.- Suggest thoughtful, scalable approaches to reducing costs, streamlining processes, and improving margins.

Specific Responsibilities:

1) Banking

- Preparing and Uploading the Bank Payment files.- Downloading and sharing Bank statements with consultants.- Coordinating with Bank for changes in Bank details e.g. Address, Signatories, Remittances.- Preparing files for outward remittances.- Preparing the cash flow in consultation with Management and Consultants.

2) Payroll

- Maintaining the attendance of the employees.- Sharing the attendance details with Consultants.- Coordinating with employees for documents i.e. appointment, resignation etc.- Coordinating with Employees and consultants for tax related or salary related enquiries.- Circulating Form 16.- Collecting Investment proofs from employees.- Coordinating with the consultants for payroll processing.- Coordinating with the consultants for Employee Advance/Loans.- Coordinating with the consultants for Labour Law Returns.

3) Expenditure and Accounts Payable

- Issuing Purchase Orders to Vendors- Coordinating with other departments, Vendors & Consultants for Agreements- Coordinating with other departments and Vendors for getting invoices- Getting approval for payments from Management as per Credit Period- Circulating Form 16A to the vendors- Maintaining Agreements, PO, Invoices, Form 16A and other documents for expenses- Obtaining Periodic balance confirmations from Vendors- Resolving differences in Balances with Vendors- Checking the MSME status of Vendors

4) Revenue and Trade Receivables

- Processing Sales Order from CRM.- Issuing Invoices to Customers.- Tracking Collection from Customers.- Coordinating for Form 16A.- Obtaining Periodic balance confirmations from Customers.- Resolving differences in Balances with Customers.

5) Secretarial

- Coordinating with the Secretarial Team for Board Meetings, Statutory Records, General Meeting.- Coordinating with the Secretarial Team for Filings with MCA.- Maintaining the records in Hard copy as prescribed under Law.- Coordinating with the Secretarial Team and Investors for Due Diligence Activities.

6) Statutory Dues

- Coordinating with Consultants for GST, TDS, PF, PT, ESI tax deposits.- Coordinating with Consultants for GST, TDS, PF, PT, ESI returns.- Coordinating with Consultants for Income Tax Return.

7) Financials

- Coordinating for Accounts related queries with Consultants.- Coordinating for Monthly closing and MIS reported with Consultants.- Coordinating with Auditors for Finalization of Financial Statements.

Required Skills and Qualifications

- Proficiency with standard systems and spreadsheets for invoicing and billing.- Knowledge of standard accounting and bookkeeping principles and best practices.- Significant experience with office productivity applications, with a strong aptitude for learning new systems and approaches.- Ability to effectively manage multiple priorities at the same time, whether working independently or as part of a team.- Excellent written and verbal communication skills.- Ability to maintain strict confidentiality of company financial information.

Preferred skills and qualifications

- A bachelor’s degree in accounting, economics, finance, or a similar major is required, M.Com, MBA specialisation in Finance.- Minimum six years of experience in accounting/finance is required.- Competency with at least one financial planning software package.- Proficiency in using Zoho books.

Package

3.5-6 Lacs Per Annum.

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