Executive Personal Assistant

Role Purpose

Own end-to-end coordination across multiple business verticals—MBA colleges (Vizag, Hyderabad, Tirupati, Vijayawada, Kakinada), Intermediate & Degree colleges (Vizianagaram, Hyderabad, Nellore), international IT staffing operations, and Real Estate & Construction. You will translate the Director's vision into structured plans, drive inter-departmental execution, ensure legal/compliance readiness (India & overseas), and build agile teams.

Key ResponsibilitiesExecutive Support & Governance

• Act as the Director's single point of contact; manage calendar, priorities, and decision trackers.
• Convert the Director's vision into quarterly OKRs, project plans, and weekly dashboards.
• Prepare board notes, MoMs, briefs, and follow-ups; maintain confidentiality at all times.

Multi-Vertical Program Coordination

• Drive launch & operations for each campus/vertical: academic calendars, admissions, branding, partnerships, facility readiness.
• Coordinate daily with Principals, Academic Heads, Admissions, HR, Marketing, Finance, and Operations across locations.
• Track sales/admissions pipelines, placement progress, vendor SLAs, and construction milestones.

Legal, Finance & Compliance

• Liaise with 
  Advocates, Chartered Accountants, and Company Secretaries
   on entity formation, MoUs, contracts, audits, tax/GST, RERA, AICTE/UGC/state approvals, employment contracts, and IP/trademarks.
• For 
  international IT staffing
  : research and coordinate overseas company formation, licensing, registrations, payroll/tax, and basic immigration/work authorization requirements (in consultation with local counsel/consultants).
• Maintain a compliance calendar and risk register; escalate red flags proactively.

Client, Vendor & Stakeholder Management

• Handle client communications professionally; schedule reviews, prepare proposals, and ensure prompt issue resolution.
• Source & negotiate with vendors (marketing, construction, IT, facilities); maintain master vendor database and rate cards.
• Build academic/industry partnerships; coordinate advisory boards and corporate tie-ups for internships/placements.

Team Building & Process Excellence

• Help recruit, onboard, and structure efficient cross-functional teams for each location.
• Set SOPs, checklists, and playbooks (admissions, placements, campus ops, site progress, vendor onboarding).
• Implement simple systems (task trackers, CRMs, shared drives) and drive adoption.

Communications & Documentation

• Draft letters, MoUs, proposals, brochures, and executive presentations.
• Maintain a centralized, version-controlled repository of legal/financial/operational documents.
• Prepare weekly business reviews (WBR) and monthly business reviews (MBR) with data-driven insights.

Qualifications & Experience

• Bachelor's degree required; MBA/PG in Management/Operations preferred.
• 5–10 years in executive assistance/PMO/operations/program management across 
  education, staffing, or real estate/construction
  .
• Demonstrated experience coordinating with 
  Advocates/CA/CS
   and handling multi-location operations.
• Exposure to 
  international company setup/licensing
   or global staffing operations is a strong plus.

Skills & Competencies

• Execution & Ownership:
   Bias for action; turns ideas into structured projects with deadlines.
• Anticipation:
   Thinks 10 steps ahead; identifies dependencies and mitigates risks early.
• Stakeholder Management:
   Mature communication with senior leaders, regulators, and clients.
• Analytical & Financial Acumen:
   Basic P&L, project costing, admissions/placement funnels, and construction progress metrics.
• Legal/Compliance Savvy:
   Reads and tracks MoUs, term sheets, vendor contracts, NDAs, RERA/AICTE/UGC/state rules.
• Tools:
   MS Office/Google Workspace, Sheets/Excel (pivot/lookup), task tools (ClickUp/Asana/Trello), Drive/Docs, CRM basics.
• Languages:
   Excellent English; 
  Telugu required
  ; Hindi a plus.
• Other:
   Willingness to travel; valid driver's license preferred; high integrity and discretion.

Success Metrics (KPIs)

• On-time launch/readiness of each campus/vertical against defined milestones.
• % closure of weekly action items; SLA compliance with legal/finance filings.
• Admissions & placement funnel health (lead-to-enrolment ratios, offer conversions).
• Vendor/contract cycle time and savings achieved vs. baseline quotes.
• Quality of WBR/MBR reporting (accuracy, insightfulness, timeliness).
• Team hiring/onboarding time and first-90-day productivity.

Compensation & Benefits

• Competitive salary with performance-linked bonus; travel reimbursements.
• Rapid growth pathway to 
  Program Manager / Chief of Staff
   based on performance.

Work Schedule

• 6-day work week with flexibility for travel/site/campus visits; availability during peak admission/construction periods.