Personal Assistant to Director

3 days ago

Bengaluru, India Nish Hair Full time

Job description:

We are seeking a highly organized, discreet, and proactive Personal Assistant to support the Founder in both professional and personal matters. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities efficiently. The ideal candidate will act as a key liaison, managing day-to-day coordination, scheduling, and communication on behalf of the Founder.

Key Responsibilities:

  • Calendar & Schedule Management:

Coordinate and manage the Founder's calendar, including meetings, appointments, events, and travel plans. Ensure optimal use of time by prioritizing tasks and avoiding scheduling conflicts.

  • Communication Handling:

Act as the point of contact between the Founder and internal/external stakeholders. Draft, respond to, and manage communications via email, phone, and messaging platforms on behalf of the Founder.

  • Call & Meeting Coordination:

Answer and screen calls; coordinate and set up meetings or virtual calls; prepare agendas and meeting notes when required.

  • Personal Coordination:

Handle select personal tasks including communication via WhatsApp or other messaging apps, scheduling personal appointments, and managing personal errands when needed.

  • Follow-ups & Reminders:

Track pending items and ensure timely follow-ups with relevant parties. Proactively remind the Founder of key deadlines, tasks, and upcoming meetings.

  • Confidentiality & Discretion:

Handle sensitive information with the highest level of confidentiality and professionalism.

  • Liaison Role:

Communicate with vendors, partners, clients, and team members on behalf of the Founder to ensure smooth operations and efficient flow of information.

Skills/Requirements:

  • Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role.
  • Excellent verbal and written communication skills.
  • High level of professionalism, discretion, and integrity.
  • Strong organizational and multitasking skills.
  • Proficiency in using digital tools such as Google Workspace, Microsoft Office, Zoom, WhatsApp, and calendar management apps.
  • Ability to remain calm and efficient under pressure.
  • Flexible and adaptable to changing priorities.

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