Manager - Administration & Facilities
4 weeks ago
Designation: Admin & Facilities Manager Experience range: 8-10 years. Shift timing: 6:00 PM to 3 AM (US shift) Location: Vadodara, Gujarat Website: Responsibilities: Develop and implement workplace solutions to optimize business & employee efficiency, collaboration & productivity. Plan, organize, direct the and control the work activities of the team members in order to provide prompt and efficient services to internal customers. Ensure a healthy and hygienic operation of cafeteria through identified vendors. Manage procurement, upkeep, maintenance, and efficient running of a fleet of vehicles. Evaluate support services, identify needs, anticipate problems, and develop corrective action plans. Analyze and put in place required systems for services like security, safety, housekeeping, preventive maintenance, pantry operations, office stationery, and parking management. Formulate emergency evacuation procedures & handle crisis management as well as business continuity plans. Conduct facility audits as per the checklists and ensure that work is completed as per requirement. Act as an active member of the team responsible for arrangements for annual events, conferences, seminars, and other events of the company organized from time to time. Update MIS of the Administration team and day-to-day maintenance of data Maintain Standards and Inventories of fixed and capital assets. Oversee the inventory of housekeeping inventory (spares, stores, consumables and ensure that required stock is always maintained at the facility. Keep a record on Invoice procedure and payment process. Track AMC (Annual Maintenance Contracts) records and coordinate with the concerned vendors to complete the task. Ensure all contractual agreements (AMCs) with the vendors are available and renewed periodically. Prepare rosters, clubbing of vehicles, preparing vehicle compliance report etc. Partner with the Procurement Team in Vendor Management (arranging monthly / quarterly meeting / reviews with vendor for feedback and the services provided) Liaise with building facilities staff / office landlords, Municipal Authorities, Local Police and other local Govt. Agencies as per requirement. Skills Required: 8-10 years of experience in Admin & Facility Management, preferably in administration function in a mid to large size ITES or Professional Services organization Experience in managing facilities for sites which includes space management, cafeteria operation, transport, procurement, technical & soft services, and real estate operation. Excellent verbal and written communication skills Excellent stakeholder management skills Excellent interpersonal, negotiation and conflict resolution skills Strong organizational skills Excellent time management skills with a proven ability to work in a high-pressure environment. A balance between strategic and operational focus Ability to act with integrity & professionalism. Should have sound knowledge of MS Office and proven ability to manage daily activities using various IT tools & systems. Basic knowledge of electrical systems, fire systems, water supply & drainage systems and office security/surveillance systems is desirable.
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Facilities Administrative Professional
3 days ago
india beBeeAdministrative Full timeAdministrative Management PositionWe are seeking a highly skilled administrative professional to oversee the day-to-day operations of our facilities and manage staff logistics. This role is responsible for implementing, coordinating, and monitoring administrative systems to ensure smooth facility operations.Key Responsibilities:Manage staff and logistics to...
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Senior Facilities Administrator
3 days ago
india beBeeAdministration Full timeAdministrative Leadership Role:This senior-level position involves overseeing the efficient management of facilities and administration.Key Responsibilities:Manage staff and logistics to ensure smooth operationsCoordinate with unit managers to ensure statutory complianceSupport employee relocation and maintain good work conditionsFacilitate vendor...
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Administration-Facilities
1 week ago
India Photon Group Full time ₹ 2,50,000 - ₹ 7,50,000 per yearDescriptionRoles & Responsibility – Executive / Sr Executive – Facilities Maintaining Facility team (Housekeeping Team. Technical Team. Security Team. Transport Team) Maintaining Check List / meeting schedule / Cleaning / Employee requirement, Checking and certifying vendor bills, coordinating with Accounts Dept for Account...
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Facilities Manager
2 weeks ago
Bengaluru, India Infinity Learn Full timeJob Description Location: Bangalore Company: Infinity Learn Department: Administration / Facilities Management Employment Type: Full-Time About Infinity Learn Infinity Learn, powered by Sri Chaitanya, is one of India's fastest-growing EdTech platforms, committed to delivering personalized and high-quality learning solutions. Our mission is to transform...
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Facilities Manager
3 weeks ago
Jaipur, India Thrillophilia.com Full timeJob Description About the Role We're looking for a proactive and detail-oriented Facility Manager to oversee day-to-day office operations, infrastructure maintenance, and event management. You will ensure our workspace runs efficiently, creating a productive and seamless environment for all teams. Key Responsibilities - Oversee end-to-end Administration,...
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Facility Manager
4 days ago
Ghaziabad, Uttar Pradesh, , India AAJ Supply chain Management Full time ₹ 1,80,000 - ₹ 5,40,000 per yearAdministrative Operations: Assist in day -to -day operations of the administrative department, including office management, vendor management, and resource allocation. Policy Implementation: Support the implementation of company policies, procedures, and best practices related to facilities management, health & safety regulations, and operational protocols....
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Facility Manager
3 weeks ago
Bengaluru, India JLL Full timeJob Description The FM serves as the primary on-site manager responsible for overseeing all facility operations, staff supervision, and client relationships. This role requires a strategic mindset combined with hands-on operational experience to ensure excellence in facility management services. Key Responsibilities: - Provide leadership and direction to the...
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Deputy-Manager Facilities Administration
1 week ago
Bengaluru, Karnataka, India, Karnataka SUN Mobility Full timeSenior Executive / Deputy Manager – Facilities & Administration.Experience :4-7 YearsLocation-BangalorePreferred-Female candidate's About SUN Mobility:Welcome to SUN Mobility, where we aim to make electric vehicles affordable and accessible to all. At SUN Mobility, we believe electric vehicles are the future of mobility, and we aim to accelerate the...
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Facilities Manager
1 week ago
Coimbatore, India Cheran Group of Companies Full timeJob Description Skills: Facilities Management, Health and Safety Compliance, Project Management, Vendor Management, Budgeting, Problem Solving, Job Summary The Facility Manager is responsible for overseeing the daily operations, maintenance, and security of the mall to ensure a safe, clean, and enjoyable environment for shoppers and tenants. This role...
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Assistant Facilities Administrator
2 weeks ago
Delhi, India Tonbo Imaging Full timeJob Description Role Overview Tonbo Imaging is looking for a proactive and organized Admin Assistant to manage front office operations and provide day-to-day administrative support at our Gurgaon office. The role involves coordinating office activities, supporting employees and visitors, and ensuring smooth functioning of administrative processes. Key...