Executive Assistant to Chief Executive Officer

5 days ago


thane, India Progenesis IVF Fertility Center Full time

Position : EA to Director

Address : Tiffany, 4th floor, Hiranandani Road, Hiranandani Estate, behind Hiranandani hospital, Thane (West), Mumbai - 400607

Clinic Name : Progenesis IVF Fertility Centre . (

Job Responsibilities:-

Here it is -

  • Handling all secretarial and administration duties of director pertaining to sales ,marketing and new launches of organization.
  • Collating & filling monthly clinical reports.
  • Participated in the clinical activities and support in execution.
  • Maintaining day to day diary & keeping tab on daily appointments & meetings of DIRECTORS.
  • Coordinating between various sites for meetings & events conducted & timely reports & data submission.
  • Handling all incoming/outgoing correspondence/ calls pertaining To DIRECTOR.
  • Maintain an up to date work order file and other documentation related to various projects & departments.
  • Taking care of monthly Travel Management & also related to VISA PROCESS & other documentation in coordination with the agency.
  • Coordinate with all the clinical and non clinical staff.
  • Ensure booking of meeting rooms, making arrangements for video conferencing & for lunches during meetings,etc.
  • Connecting with head office staff for work related to tax , provident fund, documentation,etc .
  • Giving daily reminders by the end of the day for the next day schedule.
  • Track and monitor payment of personal and official bills, claims etc.
  • Arrange weekly, monthly, quarterly sales meetings with concerned departments/sections/branches.
  • Preparing monthly expense reports for all the directors.
  • Responsible for calendar management, coordination of Sales and marketing meetings, office documentation and maintaining confidentiality of information.


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