Executive Assistant

4 weeks ago

Gandhinagar, Gujarat, India Gopani Product Systems Pvt Limited Full time
We're Hiring: Executive Assistant to COO
Location: Gandhinagar (Sector 25)
Company: Gopani Product Systems Pvt. Ltd.
Department: Office of the COO
CTC: ₹3 – 5 LPA
Preferred: Female candidates from Gandhinagar/Ahmedabad
About the Role
We are seeking a proactive and detail-oriented Executive Assistant who will play a critical role in supporting our COO. This position is designed for someone who can manage multiple priorities, ensure timely follow-ups, and handle sensitive information with discretion. In this role, you will be central to keeping our operations smooth and communication clear, contributing directly to our business success.
Key Responsibilities
Calendar & Scheduling: Manage the COO's calendar, coordinate meetings, and streamline daily priorities
Travel & Logistics: Organize travel arrangements and logistics efficiently
Meeting Management: Prepare meeting agendas and document comprehensive Minutes of Meetings (MoMs)
Communication: Draft, proofread, and send emails, reports, and other key communications
Stakeholder Coordination: Liaise with department heads, clients, and partners on behalf of the COO
Follow-Up Management: Track business updates and action items to ensure timely completion
Research & Briefing: Conduct research and prepare concise briefing notes for leadership
Project Support: Assist with business reviews, strategic initiatives, and special projects
Documentation: Maintain an organized and secure system for confidential records
Who Can Apply
Education: Graduate or Postgraduate qualifications in fields such as BBA, MBA, B.Com, M.Com, B.Sc, M.Sc, B.E./B.Tech, or related disciplines
Experience: 1–3 years of work experience, with prior roles in administration, coordination, or executive support seen as an asset
Key Skills
Communication: Excellent written and verbal English
Technical Proficiency: Solid working knowledge of MS Office (Excel, PowerPoint, Word)
Organizational Ability: Strong multitasking, coordination, and follow-up skills
Professionalism: High level of discretion, reliability, and a proactive approach
Why Join Gopani?
This role offers a unique opportunity to work closely with senior leadership in a fast-paced environment. You will gain valuable exposure to strategic decision-making and business operations while growing your career within an energetic organization.
How to Apply
Send your resume to with the subject line: Application for Executive Assistant to COO

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