Executive - Accounts Payable

7 days ago

Bengaluru, India The Fern Hotels Full time

Job Title: Accounts Payable Executive

Department: Finance & Accounts
Location: Bangalore, Karnataka
Reports To: Finance Manager / Financial Controller

Job Summary:

The Accounts Payable Executive is responsible for managing vendor invoices, processing supplier payments, reconciling accounts, and ensuring compliance with hotel accounting standards and statutory requirements. The role involves coordinating with internal departments, vendors, and auditors to maintain accurate and timely financial records.

Key Responsibilities:

  • Receive, verify, and process vendor invoices as per hotel policy.
  • Ensure accurate coding of expenses and timely posting into the accounting system.
  • Reconcile supplier statements and resolve discrepancies.
  • Prepare payment runs (cheques, NEFT/RTGS, online transfers) and ensure timely vendor payments.
  • Monitor advance payments, credit notes, and adjustments.
  • Coordinate with Purchasing & Stores for invoice matching (3-way matching: PO, GRN, Invoice).
  • Ensure compliance with GST, TDS, and other statutory regulations.
  • Assist in month-end closing by preparing Accounts Payable schedules and reports.
  • Maintain proper filing and documentation for internal and external audits.
  • Support Finance Manager in monitoring cash flow requirements related to payables.
  • Build strong vendor relationships and address payment-related queries professionally.

Qualifications & Skills:

  • Bachelor's Degree in Commerce / Finance (B.Com/M.Com) or equivalent.
  • 2–4 years of experience in Accounts Payable within the hotel industry (preferably in Karnataka).
  • Knowledge of PMS/Hotel Accounting Systems (Opera, IDS, SAP, or similar).
  • Good understanding of GST, TDS, and statutory compliance.
  • Strong analytical, numerical, and reconciliation skills.
  • Proficiency in MS Excel and accounting software.
  • Effective communication skills in English and Kannada (Hindi preferred).
  • Ability to work under pressure and meet payment deadlines.

Job Types: Full-time, Permanent

Pay: Up to ₹23,000.00 per month

Benefits:

  • Food provided
  • Health insurance
  • Paid sick time
  • Provident Fund

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