Virtual Executive Assistant

7 days ago

New Delhi, India Qureos Inc Full time

Overview A US based client is seeking an experienced Executive Virtual Assistant to manage email and calendar with precision, confidentiality, and proactive ownership. This person will operate as an executive-level partner in organization and communication — ensuring every meeting, message, and commitment is managed with excellence across multiple entities, time zones, and stakeholders. This role requires deep understanding of calendar functionality, mastery of email triage and communication flow, and the ability to anticipate needs without prompting. Primary Responsibilities • Email Management 1. Monitor, sort, and prioritize incoming emails using a clear tagging and follow-up system. 2. Draft, format, and send communications on behalf of Dr. Powell. 3. Summarize key correspondence and ensure timely follow-up. 4. Maintain structured organization across multiple inboxes (The Founder’s Office, Brehon Group, personal). • Calendar Management 5. Maintain and synchronize complex calendars across Calendly, Outlook, and Zoom. 6. Schedule and confirm meetings with internal team members, external partners, and podcast/event hosts. 7. Anticipate scheduling conflicts and proactively offer solutions. 8. Prepare daily and weekly calendar summaries for Tom. 9. Manage recurring meetings, reminders, and prep materials. • Communication & Coordination 10. Liaise with Kay (Senior Executive Assistant) on all scheduling and communications requiring alignment. 11. Coordinate with the broader team to ensure scheduling supports current priorities. 12. Confirm all meeting details, links, and attachments in advance. 13. Maintain confidentiality and discretion at all times. • Administrative Support 14. Prepare and distribute executive briefing notes when needed. 15. Track commitments and meeting actions for follow-up. 16. Support travel planning, podcast scheduling, and special projects. Qualifications • Minimum 3–5 years experience supporting a U.S.-based executive (C-level preferred).• Advanced proficiency in Outlook, Google Workspace (Calendar, Gmail, Drive, Meet), and Zoom.• Exceptional English communication — written and verbal.• Highly proactive with strong attention to detail and situational awareness.• Ability to manage multiple calendars, shifting priorities, and international time zones.• Strong judgment, confidentiality, and reliability.• Familiarity with Calendly and HubSpot is a plus. Work Schedule Full-time: Hours TBD, may varyOccasional early/late coverage during travel or events.

  • Virtual Assistant

    1 day ago

    New Delhi, India Virtual Teams & Solutions Full time

    Job Description – Virtual AssistantCompany: Virtual Teams & SolutionsLocation: Sarabhai Campus, Near Genda Circle (Work-from-home + Office)Work Timing• 4:00 am – 6:30 am: Work from Home• 6:30 am – 7:30 am: Break• 7:30 am – 1:00 pm: Work from OfficeAbout Virtual Teams & SolutionsVirtual Teams & Solutions is a specialised staffing and outsourcing...

  • Virtual Assistant

    1 week ago

    Delhi, India Orange Virtual Connect Full time

    Company Description We suggest you enter details here. Role Description This is a full-time on-site role for a Virtual Assistant based in India. The Virtual Assistant will support administrative and operational tasks, such as scheduling appointments, managing correspondence, organizing calendars, and maintaining records. Additional responsibilities include...

  • Virtual Assistant

    6 days ago

    Delhi, India Orange Virtual Connect Full time

    Company Description We suggest you enter details here. Role Description This is a full-time on-site role for a Virtual Assistant based in India. The Virtual Assistant will support administrative and operational tasks, such as scheduling appointments, managing correspondence, organizing calendars, and maintaining records. Additional responsibilities include...

  • Executive Assistant

    2 weeks ago

    New Delhi, India Virtual Building Studio Inc Full time

    Job Description – Executive Assistant to CEO Position:Executive Assistant to CEO Reporting to:CEO – Ar. Ankit Kansara, Intl. Assoc. AIA Location:Ahmedabad (with flexibility for remote coordination)About Virtual Building Studio Virtual Building Studio (VBS) is a global leader in Building Information Modeling (BIM) services, providing Scan-to-BIM,...

  • Virtual Assistant

    2 weeks ago

    Delhi, Delhi, India MS OFFICE Full time ₹ 2,50,000 - ₹ 5,00,000 per year

    A Virtual Assitant is a remote resource and is deployed on one or more projects/assignments post-training to our global Clients. You will be assigned a mid to long-term project. Your deployment would depend on the following situation/sYou have completed your 4 weeks of training (the training period is upto 6 weeks)You have successfully cleared an interim...

  • Virtual Assistant

    8 hours ago

    Delhi, Delhi, India Growup Group Full time ₹ 2,00,000 - ₹ 6,00,000 per year

    Preference- Non-Technical profilesWork Type: Work from Home (Full-Time)Working Days: 6 days per week (Monday to Saturday - with even Saturdays off )Timings: 9:30 AM to 6:30 PM ISTKey Responsibilities:A VA is a remote employee and is deployed on one or more jobs post-training to our Indian/International Clients. You will be assigned a client once you are...

  • Admin Virtual Assistant

    6 days ago

    New Delhi, India CuringBusy Full time

    Job Title: Admin/Executive Virtual Assistant Job Type: Full-Time, RemoteJob Summary: CuringBusy is seeking a highly organized and self-motivated Executive Virtual Assistant to handle a variety of administrative tasks. The ideal candidate will manage multiple projects, prioritize tasks according to organizational / client needs, and work independently with...

  • Virtual Assistant

    3 days ago

    Delhi, Delhi, India Growup Group Full time ₹ 3,00,000 - ₹ 6,00,000 per year

    Preference- Non-Technical profilesWork Type: Work from Home (Full-Time)Working Days: 6 days per week (Monday to Saturday - with even Saturdays off )Timings: 9:30 AM to 6:30 PM ISTKey Responsibilities:A Virtual Assitant is a remote resource and is deployed on one or more projects/assignments post-training to our global Clients. You will be assigned a mid to...

  • Virtual assistant

    7 days ago

    Delhi, India ISDAE Full time

    Location: RemoteAbout Us:Isdae is a fast-growing company specializing in developing state-of-the-art learning courses and market research. As we continue to expand, we are seeking a dedicated Virtual Assistant.Key Responsibilities:Project Management: Coordination with clients, stakeholders, and other team members.Developing Learning Courses: Assisting in the...

  • Virtual Assistant

    6 days ago

    Delhi, India ISDAE Full time

    Location: Remote About Us: Isdae is a fast-growing company specializing in developing state-of-the-art learning courses and market research. As we continue to expand, we are seeking a dedicated Virtual Assistant. Key Responsibilities: Project Management: Coordination with clients, stakeholders, and other team members. Developing Learning Courses: Assisting...