Administrative Executive

3 weeks ago

Delhi, India Ajanta Pharma Ltd Full time
Job Description – Admin Executive
Position: Admin Executive
Location: Mumbai (Andheri E)
Department: Administration
Reports To: Admin Manager / Head – Administration
Job Purpose
To manage and support day-to-day administrative operations, ensure smooth office functioning, and provide assistance to management and employees in administrative, facility, and support services.
Key Responsibilities
Office Administration & Facility Management
Oversee general office operations and upkeep.
Coordinate with vendors for housekeeping, security, pest control, canteen, courier, transport, and maintenance services.
Monitor consumables, stationery, pantry, and office supplies records.
Support Canteen In charge in supervision of Canteen and Kitchen area
Coordinate meetings, conferences, and events (venue, catering, logistics, etc.).
Compliance & Documentation
Maintain contracts, agreements, and licenses for vendors and facilities.
Ensure compliance with statutory and company policies (fire safety, health & safety norms, etc.).
Maintain records of assets, keys, and access controls.
Assist in preparing MIS, reports, and presentations related to admin activities.
Provide administrative support to senior management as required.
Vendor & Cost Management
Liaise with vendors, negotiate contracts, and monitor service-level performance.
Process bills, track budgets, and support cost optimization.
Key Skills & Competencies
Strong organizational and multitasking skills.
Good communication and interpersonal skills.
Problem-solving and vendor management abilities.
Proficiency in MS Office (Word, Excel, PowerPoint).
Knowledge of facility management, housekeeping, and compliance procedures.
Qualifications & Experience
Graduate in any discipline (preferably in Business Administration / Management).
2–5 years of relevant experience in administration.
Exposure to facility management, vendor handling, and employee support services.
Work Conditions
Based at Corporate Office AT.
May require extended hours during events or critical activities.
Open to work in shifts and available on weekends as and when required
Residing near Andheri East Location for easy accessibility of Oofice

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