Senior Proposal Writer

Role Snapshot- Title: Senior Proposal Writer — HHS- Work Hours: Must overlap with US time zones (EST/CST)- Type: Full-time- Reports to: Manager – Presales / Proposal Management- Start: (ASAP / within 30 days)Must-Have Experience (Knockout if missing)- 6–10+ years proposal writing for U.S. State/Local HHS programs (e.g., Medicaid/MMIS, Child Welfare/Child Support, Public Health, SNAP/TANF).- Demonstrated ownership of RFP-compliant narratives (exec summary, technical/management approach, staffing plans, past performance, resumes).- Compliance matrix creation and section traceability.- Shipley/APMP knowledge (APMP Foundation or above preferred).- Experience leading Pink/Red/Gold reviews and incorporating feedback under tight deadlines.- Advanced MS Word formatting; strong PowerPoint; SharePoint/Teams collaboration.- Willingness to provide 2–3 redacted writing samples.Good-to-Have- Familiarity with MITA, CMS/T-MSIS, HITRUST/PHI considerations.- Exposure to Cloud/DevOps, Interoperability, Data & Analytics, Cybersecurity narratives.- Portal experience (e.g., Bonfire, Periscope/BidSync, Ariba, Jaggaer, BidNet).- Canva/Visio/Figma for quick diagrams.Day-to-Day- Lead end-to-end content development, ensure compliance, craft win themes/discriminators, and coordinate SMEs and reviews.- Curate reusable content (boilerplates, case studies, resumes, graphics) per CMMI L3 / ISO 9001 & 27001 practices.DETAILED JOB DESCRIPTION:About the RoleWe’re seeking a Senior Proposal Writer experienced in U.S. State & Local Health & Human Services (HHS) domains—such as Medicaid/MMIS, Child Welfare/Child Support, Public Health, SNAP/TANF, Behavioral Health—to lead end-to-end proposal content development for technology services and staff augmentation bids. You will transform complex solutions into compliant, compelling, and customer-centric proposals that win.What You’ll Do- Own the narrative: Lead solution storytelling and write high-scoring executive summaries, technical/management approaches, staffing plans, past performance, resumes, and QA/compliance sections.- RFP compliance: Build and maintain compliance matrices, templates, and outlines; ensure every requirement is addressed with traceability to the RFP.- Win strategy & themes: Partner with sales, delivery SMEs, and leadership to craft win themes, discriminators, and value propositions aligned to HHS program priorities (outcomes, interoperability, modularity, security, equity).- Interview & synthesize: Run SME interviews, extract technical details (architecture, tools, processes), and convert into clear, evaluable responses.- Color team leadership: Plan and facilitate Pink/Red/Gold reviews; incorporate feedback and de-risk gaps ahead of submission.- Reusable content library: Curate/update the content library (boilerplates, case studies, resumes, graphics, process assets) using version control and metadata best practices.- Graphics & visuals: Create or brief diagrams, process flows, timelines, and org charts that strengthen evaluation scores (you’ll have design support as needed).- Schedule & governance: Drive the proposal calendar, stand-ups, actions, and quality gates to meet hard deadlines across Bonfire/Ariba/Esourcing/Periscope/ProcureAZ/Teams/SharePoint portals.- Quality management: Apply Shipley/APMP best practices, My3Tech’s CMMI L3 / ISO 9001 & 27001 processes, and internal checklists for accuracy, clarity, and consistency.- Market intel: Track opportunity trends across HHS programs, understand evaluation criteria, and recommend bid/no-bid inputs based on risks and differentiators.What You’ll Bring- Experience: 6–10+ years in proposal writing for U.S. State/Local HHS technology programs (services, solutions, and/or staff augmentation).- Domain fluency: Hands-on writing for Medicaid/MMIS, Child Welfare/Child Support, Public Health, Eligibility/Enrollment, SNAP/TANF, Interoperability, Data & Analytics, Cloud/DevOps, Cybersecurity, and PMO/Agile topics.- Methodologies: Strong grasp of Shipley or APMP frameworks; able to drive compliance and scoring.- Writing excellence: Proven track record producing clear, evaluable, and persuasive responses; mastery of active voice, section structuring, and evaluation-friendly formatting.- Process discipline: Comfortable working through compressed timelines, multiple stakeholders, and version control.- Tools: MS Word (advanced formatting), PowerPoint, Excel, SharePoint/Teams; familiarity with GovWin/Bonfire/Periscope/BidSync portals; exposure to proposal automation/knowledge base tools is a plus.- Collaboration: Strong facilitation, interviewing, and feedback incorporation skills; confident presenting to leadership.- Education/Certs: Bachelor’s degree required; APMP-Foundation/Practitioner preferred.Nice-to-Have- Experience writing pricing narratives, assumptions, and risk registers (no costing required).- Exposure to modular modernization, MITA, HITRUST/PHI, CMS/T-MSIS standards.- Basic familiarity with Canva/Visio/Figma for quick diagrams.