GSC Operations Coordinator

Job Title: GSC Operations Coordinator

We are seeking motivated and experienced professional who can effectively contribute to the role deliverables connected with position below. In this position you can actively participate to our growth and make a significant impact in a fast-paced environment as:

Position: GSC Operations Coordinator

IT Indirect Procurement End-to-End IT Procurement Management:

• End-to-End IT Procurement Management: Oversee the complete procurement lifecycle for IT-related goods and services - including hardware, software, licenses, and support contracts - ensuring alignment with organizational needs and timelines.
• Vendor Negotiation & Contracting: Lead negotiations with IT vendors and service providers to secure favorable terms, pricing, and service levels. Ensure all contracts are compliant with internal policies and legal requirements.
• Procurement Planning & Forecasting: Collaborate with IT and finance teams to forecast procurement needs, plan budgets, and align purchases with project timelines and strategic initiatives.
• Order Fulfillment & Delivery Oversight: Track and manage the delivery of IT assets and services, ensuring timely receipt, quality assurance, and resolution of any delivery discrepancies or performance issues.
• Compliance & Risk Management: Ensure all procurement activities adhere to internal controls, audit requirements, and data security standards. Proactively identify and mitigate procurement-related risks.
• CAPEX Tracking & Reporting: Maintain accurate and up-to-date records of procurement transactions and capital expenditures (CAPEX), supporting financial transparency and audit readiness.
• Stakeholder Coordination: Serve as the liaison between IT, finance, legal, and vendors to streamline procurement processes, resolve issues, and ensure stakeholder satisfaction.

Co-ordination of Administration work:

• Oversee daily administrative operations of the organization.
• Coordinate meetings, appointments, and travel arrangements.
• Manage office supplies and equipment.
• Assist in the preparation of reports and presentations.

Facility Management:

• Ensure the maintenance and upkeep of office facilities.
• Coordinate with service providers for repairs and maintenance, quotation process etc.
• Implement safety and security protocols.
• Manage space allocation and office layout planning.

Supporting Head of Organization:

• Assist in scheduling and calendar management.
• Prepare and organize documents for meetings.
• Handle confidential information with discretion.
• Contribute to ongoing research on key Org initiatives to provide relevant insights that aid the Head of Organization in driving key deliverables

Expertise you have to bring in along with:

• Bachelor's degree in Business Administration, Management, or related field.
• Proven experience (total 10+ years) in procurement, administration, and facility management. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite and procurement software

We Offer:

• We have a very free culture, inspiring employees to involve in various activities of their interests. Our flexible working models will allow you to combine private interests with work.
• Employee Connect, Engagement events and feedback culture enhances our reach and gives us an opportunity to continuously improve.
• Performance and appreciation awards.
• Sports activities and Klib Library to energize you. We proudly do encourage diversity and inclusion in thoughts and in spirit.
• A winner of GreenCo Gold and other various ISO certifications, we encourage you to inhibit the same to contribute in a much greener tomorrow
• We do aspire to be Great Place to Work soon to provide you an enticing career with us.