Personal Secretary

1 day ago

Chennai, India RRR Wastetech Full time

A Personal Secretary to a Director in an Indian company plays a crucial role in ensuring the efficient operation of the executive's office. The key responsibilities and qualifications for this position include:

Key Responsibilities:

  1. Calendar and Schedule Management:

  2. Organize and manage the Director's calendar, including scheduling meetings and appointments.

  3. Coordinate and prepare materials for meetings and events.

  4. Communication Handling:

  5. Screen and direct phone calls, emails, and correspondence, responding on behalf of the Director when appropriate.

  6. Liaise with internal and external stakeholders, acting as a point of contact between the Director and clients or staff.

  7. Travel Coordination:

  8. Arrange travel plans, including booking flights, accommodations, and preparing detailed itineraries.

  9. Document Preparation and Management:

  10. Prepare, edit, and manage reports, presentations, and other documents.

  11. Maintain and organize both electronic and physical filing systems.

  12. Administrative Support:

  13. Assist in planning and coordinating events and meetings.

  14. Perform general administrative tasks such as data entry, photocopying, and faxing.

Qualifications:

  • Proven experience as a personal secretary, executive assistant, or in a similar administrative role.
  • Strong organizational and multitasking abilities.
  • High level of discretion and confidentiality.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Detail-oriented and able to work under pressure.

By fulfilling these responsibilities and possessing the requisite qualifications, a Personal Secretary ensures that the Director's office operates smoothly and efficiently.

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