Associate Manager

JOB PURPOSE Fleet Management, Township Management, Canteen Management and Event Management, 5S, ISO, General Administration, Vendor Management, Budget Management ORGANISATION CHART FMS AM --> Junior Manager - FMS --> Reports To --> Position Title KEY ACCOUNTABILITIES Responsibilities Key Performance Indicators (KPIs) Fleet Management: Ensure availability of vehicle for employees on daily basis as per SOP and eligibility. Optimization of vehicle use as per budget and PO. Preparing MIS of vehicle on daily basis. Monitoring and control on all hired vehicles viz car and Bus. Assure school bus as per schedule of school. Arrange vehicle for outside parties and ladies club. Ensure 24 Hrs. of vehicle availability for 3 shifts. Vehicle Management Canteen Management: Timely availability of food (B âfast, Lunch and dinner) for employees and guests. Maintain hygiene at canteen of guest house and plant. Facilitate contactor for maintaining good quality purchase for food items Proper disposal of waste and in proper time Time attendance monitoring of contract workers at canteen Verification of invoice of food bills provided by vendor Ensure implementation of food menu finalized by food committee Guest relation management. Feedback from Employees and Visitors. Monthly MIS Township Management: - Accommodation for employees as per SOP Accommodation to Guests as per business requirement MIS of availability and occupancy on monthly basis Forward rent amount to HR for deduction as per SOP Redressal of grievances Pest Management AMC Services renewal and management Township Management Event Management Organize event as per schedule Manage all VIP visit with all due care Event Management EHS Attributes Conversant with Hazard Identification and Risk Assessment, Aspect Impact assessment methodology Ability to conduct Safety walks and inspections 5S â Maintain and sustain 5S initiatives. Development of strategies for sustaining the 5S. Conversion of food waste into organic manure. 5S Initiatives System standardization and improvement through monitoring and implementation of ISO and other standards SA 8000: 2014 ISO 9001:2008 AMS 55001:2014 WEMS 46001: 2019 ISO 14001:2004 OHAS 18001 ISO 50001:2018 ISO 27001 Due diligences based on requirement and ensure closure of audit observations. General Administration: Work station allotment Allotment of Uniforms Managing all office stationery Managing all grocery item Managing communication with cellular companies Managing courier services and processing the invoices General Administration KEY ACCOUNTABILITIES - Additional Details Responsibilities Key Performance Indicators (KPIs) Vendor Management Managing various vendor providing the various services Managing the AMC services WRT FMS Development of vendor Vendor Management Budget Management Managing FMS budget Adhering AOP Budget Vs Actuals Managing all PR in SAP system Processing of all invoices on time Cost optimization Budget Management EXTERNAL INTERACTIONS External âVisitors, Senior company officials, VIPâs , Contractorâs ,etc. INTERNAL INTERACTIONS Internal â All GMR company employees, All HODâs , Plant Head, O&M Head, contract Workers , Security etc. FINANCIAL DIMENSIONS OTHER DIMENSIONS EDUCATION QUALIFICATIONS BBA / MBA Post Graduate in Financial Research. RELEVANT EXPERIENCE 4 To 6 years of experience Skill in leading & guiding other employees in following Safety guidelines. Knowledge of OHSAS & EMS and QMS( Integrated Management System) COMPETENCIES Building Maintenance Management (Practitioner) FMS Standards Acquaintance (Practitioner) Event Management (Practitioner) Travel and Transportation Management (Practitioner) Hospitality Management (Practitioner) Financial Planning and Budgeting (Practitioner) Technology and Automation (Practitioner) Networking Personal Effectiveness Teamwork & Interpersonal influence Stakeholder Focus Entrepreneurship Capability Building Social Awareness Planning & Decision Making Execution & Results Strategic Orientation Problem Solving & Analytical Thinking