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JOB DESCRIPTION:• Create and maintain QuickBooks Online users, and set and maintain theappropriate access levels.• Create and maintain vendor records, including contact information, payment terms, and any other information required.• Create and maintain customer records including contact, delivery and payment information.• Customize the company invoice form and other forms, such as sales receipts and estimates (Plus only) as needed.• Create and maintain employees including contact information, payroll salary or rate information, and related employment data, such as W-4s and other new hire paperwork.• Invoice customers. Upon approval, distribute invoices to customers via email. Manage bills received from vendors.• Create time tracking records, if applicable.• Record bank transactions as needed. Download bank transactions into bank accounts.• Prepare or monitor the preparation of payroll.• Make journal entries as directed.• Reconcile bank accounts and perform account analysis on assets and liability accounts. (Note: this duty should be segregated from the employee who receives the checks and goes to the bank.)• Prepare 1099s for application vendors.• Make (or ensure they’re made) payroll tax deposits, and create and file (or ensure it’s done) payroll tax reports.• Create and file sales tax reports.
