Executive Assistant

4 weeks ago

Panjim, Goa, India Office of Pankaj Bajaj Full time

Job Title: Executive Assistant to Founder

Location: Assagao, Goa (On-site)

About the Role

We are looking for a highly organised and dependable Executive Assistant to work directly with the Founder. The role requires strong skills in task management, communication, and coordination, along with an understanding of legal, real estate, and office operations. The ideal candidate will be a proactive professional who can handle confidential matters, manage schedules, and ensure smooth execution of daily priorities.

Key Responsibilities

  • Maintain the Founder's task lists and priorities, ensuring timely follow-ups.
  • Give instructions and directions to lawyers, liaisons, and office staff on behalf of the Founder.
  • Manage legal and property-related documentation (agreements, filings, compliance records).
  • Oversee accounts entries (restricted or sensitive transactions) and ensure accuracy.
  • Coordinate meetings, calls, and travel schedules.
  • Prepare summaries, briefs, and reports for decision-making.
  • Act as a bridge between the Founder and internal/external stakeholders.
  • Maintain confidentiality and professionalism in all matters.

Qualifications & Skills

  • Graduate degree (Commerce, Law, or Business background preferred).
  • 5+ years of experience as an Executive Assistant, Office Manager, or Operations Coordinator.
  • Strong knowledge of task management software (ClickUp, Asana, Notion, etc.).
  • Good understanding of basic legal, real estate, and accounting practices.
  • Excellent communication, drafting, and follow-up skills.
  • Proficiency in MS Office / Google Workspace.
  • Highly reliable, detail-oriented, and willing to work long-term.

What We Offer

  • Competitive salary: ₹40,000 – ₹1,50,000 per month (depending on experience).
  • Direct exposure to real estate, legal, and entrepreneurial work.
  • Opportunity to grow into a senior operations/management role.
  • Work closely with the Founder in a dynamic and fast-paced environment.

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