Executive Assistant Position
3 days ago
Executive Assistant Position - Intercity Lines
Warren, MA 01083
IntercityLines.com
Position Type: Full-Time
About Us: Intercity Lines is a leading company in the automotive transportation industry. We pride ourselves on providing exceptional service and ensuring the safe and timely delivery of high-value vehicles across the country. Join our dynamic team and contribute to our continued success.
Job Description: We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will be detail-oriented, possess excellent communication skills, and have a strong ability to manage multiple tasks efficiently, along with a strong understanding of bookkeeping.
Key Responsibilities:
- Balance checkbooks for two businesses, ensuring accuracy and timeliness.
- Organize expenses and match receipts for proper documentation.
- Update general ledgers
- Assist in filing and maintaining organized records.
- Provide administrative support to executives, including managing calendars, scheduling meetings, and organizing travel arrangements.
- Organize and keep track of time off.
- Prepare and edit reports and memos.
- Handle confidential information with discretion and professionalism.
- Conduct research and compile data for various projects.
- Act as a liaison between executives and internal/external stakeholders.
- File and organize documents
Qualifications:
- Proven experience as an executive assistant or in a similar administrative role.
- Experience with bookkeeping.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and prioritize tasks.
- High level of discretion and confidentiality.
- Strong attention to detail, especially in financial tasks.
Benefits:
- Competitive salary and benefits package.
- Health, dental, and life insurance.
- 401(k) with company match.
- Paid time off and holidays.
How to Apply: If you are a motivated and detail-oriented professional with a passion for excellence, we encourage you to apply. Please submit your resume and cover letter to with the subject line "Executive Assistant Application – (Your Name)".
Join Intercity Lines and be a part of a team that values dedication, innovation, and excellence. We look forward to welcoming you to our family
Requirements
Qualifications:
- Proven experience as an executive assistant or in a similar administrative role.
- Experience with bookkeeping.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and prioritize tasks.
- High level of discretion and confidentiality.
- Strong attention to detail, especially in financial tasks.
Benefits
Benefits:
- Competitive salary and benefits package.
- Health, dental, and life insurance.
- 401(k) with company match.
- Paid time off and holidays.
Requirements
Basic computer skills including Microsoft programs Organized, reliable, dependable Some office experience Knowledge of trucking is a plus Administration experience working at a mechanical shop is a plus The ability to learn and work closely with a small team is the most important
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