Executive Procurement

Job Description Job Title : Analyst/Executive Exp : 3-5 Yrs Qualification : B.E Chemical/Mechanical with preferred material management qualification Function : CRO Procurement R&D Location : Pune Shifts : Morning, Afternoon & Night (Applicable) Job responsibilities: Strategic Sourcing & Category Management Develop and execute sourcing strategies for CRO services including clinical trials, pharmacovigilance, and regulatory support. Lead supplier selection, RFx processes, QCS, contract negotiations & Awarding. Work closely with CRO Procurement, Global R&D stakeholders; Regional Regulatory, Business & Finance to ensure all project / budget requirements and schedules are met. Manage the PR to PO process & Experience in managing sourcing projects. Expert in Market Intelligence as monitor market trends, current situation. Identify inefficiencies in CRO procurement workflows and implement process enhancements. Support digital transformation initiatives (e.g., Ivalua, Ariba) to automate sourcing and contract management. Promote standardization and best practices across global R&D procurement. Stakeholder Collaboration Partner with R&D, Agro chemical Operations, Legal, and Finance teams to align procurement activities with business goals. Act as a procurement advisor for clinical development teams during project planning and execution.  Supplier Relationship Management Manage global CRO partnerships to ensure service quality, compliance, and performance. Conduct regular supplier business reviews and performance evaluations. Key Responsibilities: Capex Procurement Management: Execute procurement activities for Agro Trial Services, R&D Chemical, contracts, Field research services, technical development, Lab Installation & Regulatory studies for global regions. Ensure alignment with organizational goals, focusing on cost savings, timely delivery, and quality standards. Apply the Total Cost of Ownership (TCO) concept to evaluate lifecycle costs and drive value in procurement decisions. Stakeholder Management: Work closely with Category Lead to deliver on KPIs. Collaborate effectively with internal stakeholders, including Global Trials, Regulatory Services, finance, and project management teams, to understand and meet project-specific requirements. Maintain strong relationships across multiple region stakeholders and departments to ensure smooth execution of procurement activities in a dynamic, multi-plant environment. Negotiation Excellence: Lead high-value negotiations with suppliers and contractors to secure favourable terms, pricing, and service levels. Leverage market intelligence and cost analysis to meet savings targets and drive procurement efficiencies. Evaluate supplier performance and ensure compliance with quality, cost, and delivery standards. Foster long-term partnerships with local and alternative vendors to ensure a diverse and competitive supplier base. Sourcing Project Management & multiple rounds of bidding : Manage sourcing projects using advanced procurement platforms. Knowledge of e-sourcing tools like Ivalua or SAP Ariba is an added advantage. Compliance & Documentation: Ensure all procurement activities comply with legal, statutory, and internal governance policies. Maintain accurate documentation and records to support audits, internal reviews, and procurement transparency. Order Management & Delivery: Finalize offers, release purchase orders, and manage end-to-end procurement processes to ensure timely delivery of Capex items. Monitor delivery schedules and resolve any supply chain issues to meet project deadlines. Communication & Reporting: Exhibit excellent communication skills to manage stakeholders effectively, resolve conflicts, and articulate procurement strategies to senior management. Prepare and present procurement reports, including cost-saving achievements, vendor performance, and project progress, to relevant stakeholders. Knowledge & Data Management: Build and maintain a data repository of market intelligence, supplier capabilities, and emerging trends in Capex procurement. Use data-driven insights to refine procurement strategies and optimize supplier performance. Technical Skills Requirements: Mandatory: Proficiency in Ivalua & SAP for procurement and Coordination with CRO’s. Strong understanding of the QCS concept. Experience in managing sourcing projects, Create RFX, QCS, Awarding and conducting reverse auctions. Proven expertise in handling CRO Procurement for R&D and Regulatory services. Key Competencies: Negotiation Skills: Ability to lead high-value negotiations to achieve savings targets and secure advantageous terms. Stakeholder Management: Strong collaboration skills to manage diverse stakeholders across multiple plants and departments. Communication Skills: Excellent verbal and written communication to engage with suppliers, stakeholders, and leadership effectively. Analytical Thinking: Expertise in cost estimation, market analysis, and supplier evaluation to drive strategic procurement decisions. Multi-Stakeholder Coordination: Ability to manage procurement activities across a multi-region while meeting project-specific timelines and requirements. Sourcing & E-Procurement: Familiarity with e-sourcing tools like Ivalua or SAP Ariba for sourcing projects and reverse auctions is an added advantage. Compliance & Governance: In-depth understanding of procurement best practices, compliance requirements, and audit processes.