Logistic Officer Export
3 weeks ago
Job Responsibility
- Upon receipt of order need to discuss the details of the PO with Planning team to finalise dispatch date.
- Accurately prepare the PROFORMA INVOICE based on the order received as per the standard format of customer / company & share it with customer.
- Upload the sales order in SAP system
- Timely placing container bookings on various portals as per customers requirement & material readiness date as per planning team.
- Take regular follow-ups with production team regarding the status of material readiness as per planning.
- Follow up with customer nominated forwarders for providing the DO as per the material readiness date shared based on the planning.
- Follow up with customer nominated forwarders for providing the details of necessary cut offs to understand the time frame by which necessary documents to be submitted.
- Check & share the all cut-off details mentioned in DO with internal departments & plan to lift the container as per DO validity
- Discuss & allot the received DO to respective CHA & co-ordinate for container pick-up process
- Update customer about the progress on DO received (container pick up date / SI / VGM File timing etc.)
- Making BL draft with the help of Invoices, packing list, shipping bill & shipping Line DO & sharing the same to the forwarder to file regular SI/BL instructions.
- To file VGM and Form-13 according to cut-off mention in DO
- Communicate with transporter and CHA for container status in Port (Till container on board)
- Following up for first BL Draft print with the shipping line & approval or proceed for corrections with Liners
- Following up for invoices with shipping line & Forwarder for shipments done
- Co-ordinate with accounts for processing the payment against invoices received from transport, CHA, Forwarders & share the necessary payment references
- Follow-up with the forwarder for Final BL
- Submit Final BL copy send the same to accounts department for follow-up for the payment to customer
- Maintain container wise shipment data for the purpose of analysing shipment wise cost breakup.
- Maintain cordial relationship with all CHAs, Forwarders & Transporters
- Identify & establish relationship with new CHAs & transporters
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