Manager Contracts and Procurement, Ahmedabad

MANAGER CONTRACTS & PROCUREMENT, AHMEDABAD

1. Leadership & Strategic Management:

• Oversee the contracts management function across multiple projects, providing strategic direction to internal and external stakeholders to achieve project objectives.
• Ensure organizational contract development and management align with integrity, compliance, and corporate governance principles.
• Serve as a key advisor to senior leadership, offering insights on contract performance, partner management, and risk mitigation.
• Support the development and implementation of contracting frameworks for large-scale projects.

2. Procurement & Tendering:

• Manage end-to-end procurement and tendering processes, including vendor selection, contract negotiation, and finalization.
• Conduct market research to identify innovative, cost-effective products and services aligned with project needs.
• Prepare and review tender documents, issue vendor enquiries, negotiate terms, and recommend vendors for approval per company SOPs.

3. Contract Administration & Execution:

• Draft, review, and manage contracts for contractors and consultants, ensuring compliance with legal, commercial, and organizational standards.
• Monitor adherence to contract terms, conditions, and performance benchmarks throughout the project lifecycle.
• Implement robust controls for procurement processes, cost control, cash flow monitoring, and payment processing.
• Collaborate with the Central Contracts Team on contract-related matters to ensure consistency and compliance.

4. Financial Oversight & Reporting:

• Track project budgets against expenditures, forecast cash flow needs, and prepare monthly progress and MIS reports.
• Conduct audits of contractor/vendor bills to verify compliance with contract terms before processing payments.

5. Vendor Management:

• Support the pre-qualification and onboarding process for new vendors and contractors in line with regional requirements.
• Address vendor-related issues to ensure timely delivery of goods and services at project sites.
• Participate in resolving contractual claims, deviations, and extra work issues as per company policies.

6. Project Coordination & Risk Management:

• Analyze project data to prepare forecasts, identify trends, and support decision-making for improved project performance.
• Review change requests from contractors/consultants, ensuring alignment with project goals, scope, and budgets.
• Manage project transactions efficiently through SAP and other relevant systems.

7. Process Improvement & Contract Closeout:

• Lead the contract closeout process, ensuring all deliverables are met, and documentation is accurately completed.
• Drive process improvements to enhance efficiency, compliance, and cost-effectiveness within the contracts and procurement functions.
• Collaborate with cross-functional teams to resolve interdepartmental challenges and improve project outcomes.

Who We Are Looking for:

Qualifications & Experience:

• Bachelors degree in Civil Engineering, Construction Management, or a related field (Masters degree preferred).
• 10+ years of experience in contracts and procurement, with at least 3-5 years in a managerial role within the real estate or construction industry.
• Proven ability to manage large-scale projects and diverse contractual portfolios effectively.

Skills & Competencies:

• Strong leadership, decision-making, and team management skills.
• In-depth knowledge of contract management, procurement processes, and compliance in the real estate sector.
• Proficiency in SAP and other financial reporting tools.
• Excellent negotiation, communication, and stakeholder management abilities.
• Analytical mindset with strong problem-solving skills and attention to detail.