Personal Secretary

1 month ago

raipur, India Singhania Buildcon Full time
Roles and Responsibilities
Provide full administrative and secretarial support at a senior level to the MD to ensure the smooth management of his day to day affairs, and most effective use of his time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the MDs absence.
Main responsibilities
Manage MDs electronic diary, assessing priority of appointments and reallocation as necessary.
Manage Directors travel arrangements (including air travel/visas/accommodation).
Process Directors correspondence, ensuring that incoming correspondence is dealt with by the MD or on behalf of the MD, or other staff as appropriate.
Maintain MD office systems, including data management and filing
Maintain records of MD contacts. Screen calls, enquiries and requests, and deal with them when appropriate.
Assist MD in researching and following up with action on matters which fall within the MD responsibility chasing responses, triggering follow-up action.
Produce documents, briefing papers, reports and presentations for the Director
Organize meetings and ensure that MD is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
Meet and greet visitors at all levels of seniority. Supervise all Trust incoming/outgoing mail. Any other duties as may reasonably be required by the MD
Experience : Mini. 4 years experience as PA/EA , Good Communications Skills and Presentable
Salary : 50000 - 1 lac + Other Benefits
Role: Administration - Other
Industry Type: Engineering & Construction
Department: Administration & Facilities
Employment Type: Full Time, Permanent
Role Category: Administration
Education
UG: Any Graduate
Key Skills
Skills highlighted with are preferred key skills
Personal Assistance
Office Assistance PA Administration Clerical Work executive assistant Secretarial Activities Executive Management Travel Management EA

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