Office Admin

20 hours ago

Bengaluru, India Karbon Business Full time

Who We Are
Karbon is a rapidly growing B2B payments platform, trusted by over 3000+ companies including top-tier startups and unicorns. We're building the financial infrastructure for modern Indian businesses, empowering finance teams to move faster and smarter with better credit and payment tools.

Role Overview
We are looking for a detail-oriented and proactive Office Admin to ensure smooth day-to-day operations at our Bangalore HQ. This role is critical to maintaining a positive, well-functioning, and efficient work environment for all Karbon team members.

Key Responsibilities
Office Operations & Facilities

  • Oversee daily office operations—housekeeping, pantry, front desk, courier, stationery, and supplies
  • Maintain a well-organized, clean, and secure workplace
  • Coordinate with building management, vendors, and maintenance staff
  • Manage seating plans, meeting room schedules, and overall workspace efficiency

Vendor & Inventory Management

  • Maintain records of AMC contracts, utility bills, and repair schedules
  • Track office supplies and place timely orders as needed
  • Liaise with third-party vendors and service providers for office needs

Admin Support

  • Support onboarding logistics (welcome kits, desk setup, ID cards, access)
  • Maintain admin trackers and documentation on shared drives (OneDrive, internal tools)
  • Assist with compliance-related documentation, audits, and internal processes

Event & Engagement Coordination

  • Support execution of office events, town halls, and celebrations
  • Coordinate with the People Team for engagement and wellness activities
  • Help create a positive, inclusive, and engaging office experience

What We're Looking For

  • 3–6 years of experience in office administration, facilities, or operations
  • Strong organizational and time management skills
  • Proficiency with Microsoft Office, Google Suite, and documentation tools
  • Friendly and approachable demeanour, with strong interpersonal skills
  • High attention to detail and ability to juggle multiple responsibilities
  • Familiarity with vendor coordination and basic budgeting preferred

Our Way of Life — The KARBON Values
C – Collaborate to Win We win together, not alone. We listen, challenge with care, and move as one team. Speed and success come from trust and cross-functional teamwork.

E – Elevate the Bar "Good enough" isn't good enough at Karbon. We push for world-class in everything we do. We learn fast, aim high, and turn feedback into fuel.

O – Own It End-to-End We think like founders. We take full responsibility for outcomes—not just tasks. When things go wrong, we fix. No blame, no excuses—just impact.

Why Join Karbon

  • Be part of a high-growth fintech shaping the future of business payments
  • Work in a collaborative, transparent, and fun team environment
  • Take ownership and make a visible impact on the day-to-day employee experience
  • Enjoy team events, vibrant office culture, and a strong people-first approac

Skills: office operations,documentation,time management,analytic problem solving,vendor management

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