Lease Administration Associate

Description

Job Summary/Mohr Intro.

Mohr Partners, Inc. is looking for a qualified individual to join our Lease Administration team. The ideal candidate should be prepared to work in a fast-paced collaborative environment while managing the full scope of administrative services for our clients.

Essential Functions

• Understand the basics of Lease Administration and will be a key player in ensuring accuracy and management of client leasing management

• Abstract & review client leasing details and will gain visibility to client deliverables driving key initiatives for the client

• Ensure accurate reporting and reconciliation of information, and foster critical relationships between various individuals, teams, and our clients

• Client/vendor/landlord relationship management

• Review of CAM and other escalations & real estate tax invoices

• Review data entry, validation, and management of lease documents

• Review rent variance analysis and rent payment processing

• Review Subtenant account management, and billing/collections of third-party tenant rents

• Continuous monitoring, tracking, and reporting of critical dates to clients.

• Streamlining current process and driving efficiencies

• Approach client and key stakeholder interactions with a Customer First Mindset

• Ensure date integrity

• Set-up and maintain reminders for portfolios.

• Create and conduct audit/year-end reconciliation functions along with tracking savings.

• Reconcile invoices and resolve billing discrepancies; and identify any potential savings or discrepancies.

• Review leases relative to pertinent lease information including free rent, prepaid rent, security deposits, etc.

• Generate and distribute monthly, quarterly and/or annual client reports, ad hoc reports and conduct research related to client requests for information.

• Establish and maintain relationships with both internal/external clients.

• Assist in new client set-ups (when needed).

• Review abstracts prepared by other team members.

• Review client estoppels and provide comments on issues or errors (if applicable).

• Assist in additional department-related projects as requested.

• Accountable for delivery of projects against expectations, including on-budget and to outlined/agreed upon specifications

• Keep on top of tasks and will remain agile, as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests.

• Other duties as assigned.

Education & Experience

• Qualifications: Any Graduation

• Years of Experience: 2 - 4 Years

• Visual Lease, Pro Lease, Lease Harbor, Tango, Lease Accelerator and/or Co-Star experience preferred

• Proficient with Microsoft Office Suite (Word, Excel, Power Point)

Certificates and/or Licenses

• n/a

Other Skills & Abilities

• Excellent written and verbal communication skills.

• Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers.

• Ability to effectively present information.

• Ability to work independently and within a team to build relationships and interact effectively with business partners and clients.

• Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload.

• Understanding of and commitment to client services.

• Willingness to take on new challenges, responsibilities, and assignments.

• A desire to work within a diverse, collaborative, and driven professional environment.

Physical Requirements

• Involves work of a general office nature.

• Typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day

• Regularly required to talk, hear, and use hands and fingers to write and type

• Ability to speak clearly so others can understand you

• Ability to read and understand information and ideas presented orally and in writing so others will understand

• Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays.