Team Assistant
3 weeks ago
Job Purpose
The Team Assistant-APAC Hub provide administrative and operational support to the APAC Hub lead & support the CPR-E leadership team. The ideal candidate will be responsible for managing day-to-day office activities, coordinating meetings, handling travel arrangements, and ensuring smooth communication within the team. This role requires strong multitasking skills, attention to detail, and a problem-solving mindset.
Reporting Manager: Head of Business Process Excellence (APAC)
Roles & Responsibilities
- Administrative Support
- Assist in scheduling & Coordinating meetings
- Calendar management
- Prepare reports, presentations, & documentations
- Maintain & organize Team folders, documentations, files etc.
- Operations & Logistics
- Manage travel & all related E2E support for the team
- Support lead with invoicing, documentation & other paperwork
- Support onboarding of new team members (internal/external) by coordinating with IT, workplace & other functions
- Organize & E2E manage Team events, workshop, meetings by working with multiple stakeholders (internal/external)
- Assist in procurement & invoicing processes
- Communication & Coordination
- Act as PoC for internal/external stakeholders
- Assist in facilitating communication using various channels across teams & stakeholders
- Create meeting notes, track action items, and follow up as needed.
Education & Work Experience
- Bachelor's degree required.
- 3-7 years of progressive administrative experience.
- Discretion and integrity when handling confidential information
- Exceptional organizational skills and attention to detail.
- Highly analytical and proactive in managing calendars and resources.
- Excellent oral and written communication skills.
- Proficiency in MS Office, Concur and other relevant software.
- Strong management and task prioritization skills.
- Positive energy with a collaborative, team-player mindset.
- Ability to influence and engage stakeholders at all levels.
- Multitasking, Ability to work under pressure and manage multiple priorities.
- Experience working with global teams and managing cross-functional projects.
ZEISS in India
ZEISS in India is headquartered in Bengaluru and present in the fields of Industrial Quality Solutions, Research Microscopy Solutions, Medical Technology, Vision Care and Sports & Cine Optics.
ZEISS India has 3 production facilities, R&D center, Global IT services and about 40 Sales & Service offices in almost all Tier I and Tier II cities in India. With 2200+ employees and continued investments over 25 years in India, ZEISS' success story in India is continuing at a rapid pace. Further information at ZEISS India ( )
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